Sacred Heart Center · 3 weeks ago
Bilingual Administrative Program Assistant
Richmond, VA
Full-time
Onsite
Entry Level
2+ years expSacred Heart Center is seeking a Bilingual Administrative Program Assistant to support the Executive Director and leadership team with various administrative tasks. The role involves providing administrative support across the organization, maintaining a welcoming environment for visitors, and assisting with event planning and program support.
CharityCommunitiesEducationNon Profit
Responsibilities
Provide administrative support to Executive Director and other leadership staff
Provide administrative support for operation of the organization in the areas of accounts payable, human resources, Board of Directors logistics, partnerships, and events
Assist with filing and other administrative duties
Assist with correspondence, scheduling, and other clerical duties
Assist in the preparation of regularly scheduled reports and reconciliations
Work with Lead Receptionist to maintain office and program supplies by checking inventory and ordering items
Be the point of contact for individuals wanting to donate in kind items to the Center by responding to requests for donations, working with appropriate department or the ED, to approve items that are being donated and to coordinate/delegate logistics
Maintain Center photo and media archives
Act as informational liaison to Sacred Heart Church about activities of Church and Center
Work with Center staff to maintain organized supply closets and shared areas
Work with Center staff to maintain files and archives
Order printing and marketing materials
Assist with database entry for programs and other administrative functions
Assist Adult Education and Youth Programs in processing student payments according to protocols for class and program fees and textbooks, with support from Receptionist(s)
Monitor office equipment and notify appropriate through appropriate channels any maintenance issues, including computers, copy machines, phones, and TV monitor
Work as part of a team with other SHC staff to accomplish overall organizational goals
Provide friendly, professional, compassionate, and helpful customer service to individuals visiting or seeking services and/or assistance from Sacred Heart Center
Respond to in-person inquiries, phone calls, emails, and voicemails by providing accurate information, referring individuals to appropriate staff, or taking messages as needed. Receive deliveries and coordinate their distribution
Prepare the building for the day’s classes, programs, and meetings. Work collaboratively with Sacred Heart Parish staff to monitor the door camera and unlock doors for authorized visitors
Collaborate with Receptionist(s) to maintain a professional, organized, and welcoming appearance in the reception area of the Sacred Heart Center offices
Work with the Receptionist(s) to maintain a professional and organized appearance in the reception area of the Sacred Heart Center offices
Other duties as assigned
Qualification
Required
Fluency in both Spanish and English required; experience working with culturally diverse communities preferred
Minimum of two (2) years of experience as an administrative assistant or in a comparable role
High School Diploma or equivalent Required
Demonstrated record of strong communication skills, effective time management, ability to maintain confidentiality, and grace under pressure
Empathy and the ability to connect and collaborate with individuals from diverse backgrounds and personalities; a strong team player
Personal qualities of integrity, credibility, and a demonstrated commitment to and passion for SHC's mission
Proficiency with multiline telephone systems and computers, including digital word processing tools such as Microsoft Office and Google Workspace
Preferred
Associate's degree or above preferred
Experience working with culturally diverse communities preferred
Experience with Apricot database management software or similar systems preferred, with a willingness to learn additional software as needed
Company
Sacred Heart Center
Sacred Heart Center offers adult education programs to the Latino community.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase