Turner & Townsend · 1 day ago
Turnaround Admin/Document Control Specialist
Superior, WI
Full-time
Onsite
Mid Level
3+ years expTurner & Townsend is a global professional services company that provides vital administrative and document management support to the turnaround team throughout all project phases. The role involves ensuring efficient documentation, communication, and coordination among stakeholders to meet safety, schedule, and cost objectives.
Commercial Real EstateConstructionReal Estate Investment
Hiring Manager
Lexi Tanner
Responsibilities
Maintains the turnaround database (TADB) file for the turnaround and supports data entry into the database:
Enters initial scope information into the database
Ensures data validity
Updates the database
Provides TADB system training and technical support
Creates IDs and passwords for new users of the TADB
Maintains the turnaround paper and electronic filing systems including drawing files
Supports the development and maintenance of planning data and turnaround package data
Maintains turnaround scope change data (appeals system)
Supports planning data reproduction and distribution processes
Generates standard weekly and monthly reports
Maintains the turnaround shared directory and TeamShare site
Maintains turnaround correspondence and meeting minutes files as needed
Supports turnaround project controls (e.g., time entry, change order logs, etc.)
Maintains the turnaround project plot plans including layers for density location, crane utilization, equipment type locations, and temporary facilities
Annotates (initial mark-ups) and maintains project P&ID’s per turnaround planning guidelines
Provides support to planning in development of field isometrics
Maintains office equipment (i.e., copier, printer, fax, etc.), office supplies, and vending machines
Manages office space and sets up new personnel with office equipment
Provides onboarding for new team members
Sets up meetings and lunches as required
Collects and organizes documents and files for post-turnaround archiving
Performs daily review of change order entries and reports status to Lead Planner
Facilitates the Issue for Review (IFR) process
SOX control responsibilities may be part of this role, which are to be adhered to where applicable
Qualification
Required
3–5 years of administrative experience in an industrial, maintenance, or construction environment; turnaround experience strongly preferred. Will consider education in lieu of experience
Proven experience managing large volumes of technical documentation and turnaround records (work packages, drawings, reports, etc.)
Familiarity with document control systems, databases, and project management tools
Working knowledge of turnaround processes and planning workflow a plus
Experience coordinating between multiple teams (planning, operations, contractors, safety, procurement) under tight deadlines
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, Teams); experience with AutoCAD, IPS, P6, or similar systems is an advantage
High school diploma or equivalent required
Preferred
Bachelor's degree preferred
Benefits
We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Company
Turner & Townsend
Turner & Townsend is an independent professional services company specializing in program management, project management.
10001+ employees
H1B Sponsorship
Turner & Townsend has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (50)
2024 (45)
2023 (49)
2022 (71)
2021 (47)
2020 (50)
Funding
Current Stage
Late StageTotal Funding
unknown2021-07-27Acquired
Leadership Team
Vincent Clancy
Chairman and Chief Executive Officer
James Dand
Chief Operating Officer
Recent News
2025-11-26
2025-11-23
Company data provided by crunchbase