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iCapital · 1 day ago

Paralegal – Corporate Entity & Board Governance, Assistant Vice President

Salt Lake City, Utah, United States

Full-time

Hybrid

Mid, Senior Level

$85K/yr - $120K/yr

7+ years exp

iCapital is seeking a detail-oriented, highly organized paralegal to manage the oversight and administration of Independent Boards and Corporate Entities across multiple funds. This role will ensure timely execution of governance processes, preparation of Board materials, and compliance with regulatory and internal standards.

Asset ManagementBankingFinancial ServicesFinTech

Responsibilities

Schedule and coordinate quarterly Board meetings and ad-hoc sessions and maintain master calendar for all fund Boards

Compile and distribute comprehensive Board packages, including fund performance reports, SEC filings (Forms 10-K, 10-Q, 8-K), compliance updates and risk assessments, audit and valuation summaries

Maintain accurate records of Board resolutions, minutes, and governance documents in compliance with SEC requirements

Liaise with internal Legal, Compliance, Fund Finance, and Investor Relations teams to ensure all materials meet regulatory standards

Act as the primary point of contact for Independent Directors, external counsel, and auditors regarding Board-related matters

Develop and maintain SOPs for Board administration workflows

Coordinate formation and qualification of new fund entities and related subsidiaries in required jurisdictions. Maintain organizational documents (charters, bylaws, operating agreements) for all fund entities

Prepare and file state annual reports and franchise tax returns for fund entities. Track deadlines for SEC filings and state compliance obligations across multiple entities

Maintain minute books and governance records for all fund entities and their Boards. Ensure proper execution and storage of resolutions, consents, and officer certifications

Maintain accurate records of fund ownership structures and capitalization tables. Support issuance and transfer of interests in compliance with regulatory requirements

Monitor changes in governance regulations affecting registered funds and implement updates. Assist with internal audits and compliance reviews related to entity governance

Prepare documentation for fund launches, mergers, liquidations, or reorganizations. Support due diligence by providing accurate entity records and certifications

Coordinate with registered agents for service of process and compliance notices. Manage entity qualifications and good standing in multiple states

Develop governance checklists and compliance calendars for fund entities. Recommend process improvements for efficiency and risk mitigation

Qualification

Corporate governanceEntity formationCompliance filingsExchange Act reportingOrganizational documentsProactive approachProcess improvementsAttention to detail

Required

7-10 years in a paralegal, corporate governance, or fund administration role within financial services, with direct experience supporting both Board and entity governance functions

Demonstrated expertise in entity formation, maintenance, and compliance filings across multiple jurisdictions

Familiar with Exchange Act reporting (Forms 10-K, 10-Q), state annual reports, franchise tax returns, and governance requirements for registered funds

Strong understanding of organizational documents such as charters, bylaws, operating agreements, capitalization tables, and ownership structures

Experience preparing documentation for fund launches, mergers, liquidations, or reorganizations

Experience supporting Boards and managing entity governance for registered funds ('34 Act or '40 Act), including multi-entity structures

Ability to coordinate with registered agents and manage entity qualifications/good standing in multiple states

Proven track record in developing governance checklists, compliance calendars, and process improvements for efficiency and risk mitigation

Ability to manage multiple Boards, entities, and deadlines in a fast-paced environment

High attention to detail, commitment to confidentiality, and proactive approach to regulatory changes and compliance monitoring

Benefits

Equity for all full-time employees

Annual performance bonus

Employer matched retirement plan

Generously subsidized healthcare with 100% employer paid dental

Vision

Telemedicine

Virtual mental health counseling

Parental leave

Unlimited paid time off (PTO)

Company

iCapital

Glassdoor3.9

Innovating at the intersection of technology and investment opportunity, iCapital streamlines the integration of alternative investment strategies into client portfolios.

Founded in 2013

New York, New York, USA

1001-5000 employees