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Algolia · 3 weeks ago

Global Workplace Programs & Office Coordinator

New York, New York

Full-time

Hybrid

Entry, Mid Level

$89K/yr - $104K/yr

Algolia is a pioneer and market leader in AI Search, empowering businesses with predictive search experiences. The Global Workplace Programs & Office Coordinator will manage the NYC office and oversee global workplace programs, ensuring a positive employee experience and fostering community across offices.

Cloud ComputingSearch EngineSemantic SearchVertical Search

Comp. & Benefits

Responsibilities

Ensure a warm, seamless experience for all employees, candidates, and visitors in our NYC office

Maintain a well-run office environment: coordinate with building management, manage mail and deliveries, oversee supplies and snack programs, and ensure space readiness

Support office safety and physical security procedures, including managing visitor/vendor access and communications

Coordinate onsite activities, meetings, and internal events; partner with global teams to support cross-office engagement

Be onsite at least 3x per week, with additional presence during events or key meetings

Lead global real estate and workplace program renewals with support from the Director, People Operations & Workplace

Partner closely with the EMEA Workplace Coordinator to build unified, efficient processes, including global physical security guidelines

Maintain and improve programs that foster community and support our flexible workplace model

Drive culture and connection across all offices and remote locations through programs such as the Community Leaders Program and Mobility Pass

Lead key global initiatives including CSR programs (Global Giving Day, Charity Matching) and our ESG program, such as annual carbon footprint reporting and EcoVadis certification efforts

Qualification

Office ManagementGlobal Workplace Program ManagementCommunication SkillsOrganizational SkillsCustomer Service ApproachTeam CollaborationIntegrityProblem-SolvingAdaptability