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California State University, Fullerton · 3 days ago

Executive Assistant to the Vice President (Executive Assistant III)

Fullerton, CA

Full-time

Onsite

Mid, Senior Level

$5,797/mo - $8,445/mo

4+ years exp

California State University, Fullerton is a leading campus of the California State University system dedicated to student success and community engagement. The Executive Assistant to the Vice President will provide high-level administrative support, manage sensitive documents, and coordinate activities for the Vice President for University Advancement, ensuring effective operations within the office.

Higher Education

No H1B

Responsibilities

Overseeing highly sensitive and confidential administrative, operational, and project management support work for the Vice President

Overseeing complex, highly sensitive documents and collaborating regularly with the Chief of Operations and the Vice President’s administrative team

Providing agile, proactive, reflective, and highly skilled executive-level functions in support of the Vice President

Independently performing a wide range of high-level administrative, financial, analytical, and technical responsibilities to support the effective operations of the Vice President’s Office

Assisting the Vice President in carrying out a wide variety of programs and activities of the Division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines

Representing the division as the primary resource person and information liaison for the President's Office, other division VPs, senior administrators, Deans, senate leadership, VP's Leadership Team, and Executive Committee

Communicating with city officials, donors, and Chancellor’s Office executives and staff for scheduling purposes and inquiries

Coordinating board relations for the Cal State Fullerton Philanthropic Foundation board and working closely with the foundation staff, the board secretary and Chief Financial Officer

Responsible for a variety of complex and high-impact special projects and events for the Vice President’s Office

Providing leadership and independent approaches to projects and priorities

Using considerable judgment in the development of policies and procedures related to issues not covered by existing policies and procedures

Using creative and independent determination methods to meet goals

Other duties as assigned

Qualification

Administrative supportPublic relationsProject managementBusiness administrationOperational managementAnalytical skillsTeam leadershipCommunication skillsConfidentialityMentoring

Required

Equivalent to a bachelor's degree in related field and four years of relevant experience

Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis

An advanced degree in a related field may be substituted for the required experience on a year-for-year basis

Working independently under minimal supervision, oversees highly sensitive and confidential administrative, operational, and project support work for university leadership

Demonstrates advanced discernment in selecting methods and techniques for recommending and implementing solutions

Often provides guidance to other administrative staff

Manages complex and high impact special projects

In collaboration with management, assesses, formulates, and evaluates programs, policies, and procedures

Decision-making is based on best practices; relevant standards, guidelines, organizational policy; and overall strategies and goals

Handles multiple work priorities and may provide lead work direction with accountability for results

Thorough and advanced knowledge of the principles, problems, and methods of business administration and operational and fiscal management

Excellent project planning skills, with the ability to manage multiple projects and deadlines simultaneously

Advanced public and internal relations skills to effectively represent the university leader, engage and collaborate with internal stakeholders, and manage relationships with external stakeholders

Advanced skill in leading, training, and mentoring other administrative staff

Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations

Expertise in administrative survey techniques, operations, and systems analysis, including the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies

A background check (including a criminal records check) must be completed satisfactorily and is required for employment

Preferred

Five to seven years of experience as an executive assistant to a senior administrator or operational experience working in a higher-level management office with progressive responsibility

Experience working with a board of directors

Experience working in higher education setting

A valid California driver's license

Must be able to work annual commencement ceremonies