Marathon Capital · 1 month ago
Executive Assistant and Office Assistant
Houston, TX
Full-time
Onsite
Senior Level
5+ years expMarathon Capital is seeking a highly professional and detail-oriented Executive Assistant to support Office Operations and several Managing Directors in their Houston office. This role is critical to the smooth functioning of their investment banking operations, requiring exceptional organizational skills and the ability to manage complex calendars and communications.
Investment Banking
Responsibilities
Manage daily office operations by receiving and screening communications, serving as the main point of contact for office needs, coordinating supplies and inventory, arranging catering, and liaising with building management to ensure smooth facilities support
Support staff and new hires by assisting with onboarding (virtual and in-office) and providing general IT help, including phone, internet, printing, binding and web conferencing setup and troubleshooting
Upholds the firm’s high standards of excellence in both client-facing and behind-the-scenes responsibilities including meeting preparation and on-site support
Provides high-level administrative and operational support to senior executives, including highly dynamic calendar and expense management, complex travel coordination, and meeting preparation with a focus on maximizing executive productivity
Serves as project manager for the executive, taking ownership of tasks, ensuring alignment with initiative priorities, and driving projects to completion
Proactively relieves the executive of as much administrative detail as possible including notetaking, tracking to-do lists, and email management
Handles sensitive information with the utmost confidentiality and professionalism, serving as a trusted liaison between the executive and internal/external stakeholders
Anticipates the executive’s needs and proactively addresses potential issues, ensuring seamless and efficient operations, prioritize commitments, manage conflicts, streamline workflows, triage requests, and ensure follow-through
Qualification
Required
Five plus years of related experience including organization, coordination, and performance of duties at a responsible level for executives
Five plus years of customer service experience
Excellent PC skills, experience using Microsoft Office applications and CRM (Deal Cloud)
Outstanding organizational and time management skills
Exceptional communication and presentation skills, both written and verbal
Demonstrated ability to exercise discretion and maintain confidentiality at all times
Ability to work independently and handle multiple tasks in a fast-paced environment
Company
Marathon Capital
Marathon Capital is the largest independent investment bank dedicated to servicing the clean economy.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Ted Brandt
Principal, Chief Executive Officer
Philippe Lavertu
Chief Operating Officer
Recent News
Company data provided by crunchbase