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Endeavor · 9 hours ago

Assistant, Christian Music

Nashville Metro

Full-time

Onsite

Entry, Mid Level

2+ years exp

Endeavor is a leading global entertainment, sports, and content company. They are seeking a highly organized and detail-oriented Assistant to support a Christian Music Agent in their Nashville office, focusing on administrative tasks and communication with clients and industry leaders.

ContentMedia and EntertainmentSports

Responsibilities

Manage phone log, prepare agendas, maintain calendar schedules (including calls and virtual meetings), maintain spreadsheets, and draft correspondence

Liaise professionally with internal staff, external clients, and other industry leaders & executives (managers, promoters, etc.)

During meetings and phone calls, take notes to identify, discuss, and implement the action items

Maintain administrative procedures in line with company policies and procedures, such as business travel arrangements and the preparation of monthly expense reports for review and approval

Organize, track, draft, and respond to email correspondence, including sorting & screening emails and requests to determine priority levels and action items

Track contracts & payments and update client calendars & tour histories through a series of detailed grids

Basic contract review

Research and aid in preparing materials for presentation decks, including gathering, compiling, verifying, and analyzing information and data for memos, reports, presentations, etc

Participate in special-project assignments on an as-needed basis

Qualification

Microsoft Office SuiteAdministrative supportMusic industry knowledgeProblem-solving skillsCommunication skillsOrganizational skillsTime management

Required

Dependable and disciplined with a high level of initiative

Passion for music & the music business, and genuine interest in growing artists' careers

Comfortable providing general administrative support in a fast-paced, high-volume environment, able to function under tight deadlines, has experience managing information like daily schedules & calendars and data organization

Detail-oriented organizational skills, communication, and writing abilities

Willingness for a minimum 1-year commitment is strongly preferred

Manage phone log, prepare agendas, maintain calendar schedules (including calls and virtual meetings), maintain spreadsheets, and draft correspondence

Liaise professionally with internal staff, external clients, and other industry leaders & executives (managers, promoters, etc.)

During meetings and phone calls, take notes to identify, discuss, and implement the action items

Maintain administrative procedures in line with company policies and procedures, such as business travel arrangements and the preparation of monthly expense reports for review and approval

Organize, track, draft, and respond to email correspondence, including sorting & screening emails and requests to determine priority levels and action items

Track contracts & payments and update client calendars & tour histories through a series of detailed grids

Basic contract review

Research and aid in preparing materials for presentation decks, including gathering, compiling, verifying, and analyzing information and data for memos, reports, presentations, etc

Participate in special-project assignments on an as-needed basis

Professional, dependable, organized, resourceful, and proactive with good judgment, discretion, and communication skills (both written and verbal), a friendly and open demeanor with the ability to maintain confidentiality, a 'can-do' positive attitude, and a willingness to 'go that extra mile.'

Comfortable with managing a high volume of work while still maintaining critical attention to detail, juggling multiple priorities while working on numerous projects, strong task-management skills with minimal supervision, handling complex instructions with care and follow-through, and demonstrating overall accuracy and thoroughness in executing assigned tasks

High technical skills with Microsoft Outlook, Microsoft Office Suite (Excel, Word, and PowerPoint), Adobe, etc

Has a proven track record of problem-solving skills, prioritizing workload, adapting to changes, and efficiently managing one's time – all while working in a fast-paced environment

Bachelor's degree and 2+ years of relevant administrative experience