Ultimate Staffing ยท 3 weeks ago
Administrative Assistant with Hubspot CRM
Gaithersburg, MD
Full-time
Onsite
Senior Level
$60K/yr - $70K/yr
5+ years expUltimate Staffing is seeking a full-time Administrative Assistant to provide high-level support to their client's leadership in Gaithersburg, MD. The role is essential for managing details that allow executives to focus on strategic priorities, including scheduling, communication, and office management.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Anne Mazzara
Responsibilities
Manage calendars, schedule meetings, and coordinate virtual and in-person appointments using tools like Outlook, Teams, and Zoom
Draft, edit, and send professional communications on behalf of senior leadership
Maintain and update company databases, including HubSpot and Excel spreadsheets
Assist with marketing initiatives, promotional activities, and business development projects
Oversee office supply inventory and coordinate orders for branded materials, gifts, and other essentials
Conduct research on industry trends and client opportunities as needed
Take on additional administrative projects to support evolving business needs
Qualification
Required
Minimum 5 years of experience providing executive-level administrative support
Advanced proficiency in Microsoft Office Suite (Excel and Word required)
Strong writing and proofreading skills with impeccable grammar and attention to detail
Hands-on experience with HubSpot REQUIRED
Exceptional organizational skills and ability to prioritize tasks independently
Comfortable communicating with executives, colleagues, and clients to gather information and solve problems
Self-starter with critical thinking skills and the ability to learn new processes quickly
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase