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GlobalMed Logistix · 14 hours ago

Executive Assistant

Atlanta Metro

Full-time

Onsite

Senior Level

5+ years exp

GlobalMed Logistix is a leading healthcare third party logistics company specializing in warehousing, distribution, and inventory management. The Executive Assistant will provide comprehensive administrative and calendar support to three executive officers, ensuring efficient daily operations and effective communication between executives and stakeholders.

Health CareLogisticsWarehousing

Responsibilities

Effectively manage and prioritize executives’ calendars, time, travel, and administrative deliverables to ensure efficient daily operations

Coordinate and process all expense reporting related to executive travel, meetings, and events in a timely and accurate manner

Manage travel planning and logistics, including flights, lodging, ground transportation, and itineraries

Proactively review upcoming meetings and events to ensure executives have the necessary materials, context, and preparation to be productive; distribute agendas and documents as needed

Assist with preparation and coordination for internal and external meetings and events, including booking meeting spaces, ordering food, handling setup, sending virtual invites, recording minutes, and preparing presentation materials

Provide administrative support for special projects with shifting priorities, helping track tasks, deadlines, and follow-ups to drive projects forward to completion

Provide administrative and logistical support for company events, celebrations, and employee functions, including holiday parties and internal meetings

Provides ad hoc administrative support and manages special projects as needed, adapting quickly to shifting priorities and business needs

Qualification

Microsoft Office SuiteAdministrative SupportProject CoordinationEffective CommunicationInterpersonal SkillsAttention to DetailAdaptabilityProblem SolvingTeamwork

Required

Four-year bachelor's degree in relevant field of study

5+ years of experience in administrative support, project coordination, executive assistance, or experience in a related field

A strong work ethic with an appreciation for ownership, independence, accountability, and autonomy in your role

Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally

Effective communication skills, both written and verbal

High attention to detail

Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)