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Bayhealth · 3 weeks ago

GME Residency Program Coordinator I

Dover, DE

Full-time

Onsite

Mid, Senior Level

$56K/yr - $84K/yr

3+ years exp

Bayhealth Medical Center is Central and Southern Delaware’s healthcare leader, and they are seeking a GME Residency Program Coordinator I to manage daily operational and administrative functions of the accredited residency training program. The role involves ensuring program effectiveness, maintaining accreditation, managing budgets, and overseeing recruitment processes.

Emergency MedicineHealth CareHospital

Responsibilities

Manages program accreditation and regulatory activities which includes understanding and maintaining up to date knowledge of current accreditation (ACGME) and board specific requirements as well as Human Resource guidelines at Bayhealth and State of Delaware policies related to employment law and medical licensure. Uses that knowledge to act on the program’s behalf during site visits, audits or other accreditation activities

Collaborates with the Program Director and GME Administration to prepare and implement an annual residency budget, reviewing program budget on a monthly basis to assure charges are coded appropriately and variances are explained, reviews and approves expenses in finance software and utilizes past and present finance data to forecast budget planning, anticipated expenses and payments

In collaboration with the Program Director, develops and manages the block rotation schedules, clinic schedules and didactic schedules to assure all residents meet curricular requirements required for board certification

Manages program specific committees, including, but not limited to, Clinical Competence Committee (CCC) and Program Evaluation Committee (PEC). On a continuous basis, designs, delivers and tracks evaluations and collects and measures other metrics to assure appropriate data exists for the CCC to determine if milestones are met by each resident semi-annually. Collects data and metrics annually to look at program effectiveness and drafts the Annual Program Evaluation (APE) for committee review. Oversees committee creation of an action plan for continuous improvement purposes and monitors plan to assure progress is made

Manages the program’s recruitment processes. Facilitates and manage the necessary marketing of the residency program, conducts initial screening of applications (potentially 1000 plus applications) and coordinates the interview process for approximately 100-250 applicants. Manages post interview activities such as ranking process, match day activities and orientation of new residents

Provides day to day administration for the program. Monitors resident work hours to assure compliance with ACGME requirements. Updates the residency management system as necessary. Acts as the agent of the program director with outside agencies/accrediting bodies as well as internally with other departments. Counsels residents regarding available resources, institutional and program policies and regulatory requirements

All other duties as assigned within the scope and range of job responsibilities

Assists in monitoring residents’ duty hours and operative/case experience via regular review of data reports

Receives inquiries from residents and applicants and triage as necessary to others within the department or in other hospital/PHS departments

Performs other duties within the scope and range of job responsibilities as assigned by the Program Director

Qualification

GME experienceAccreditation knowledgeProject managementBudget managementData analysisCommunication skillsOrganizational skillsLeadership skills

Required

Education: Bachelor Degree Business Administration, Education, Organizational Dvlp, Health Sciences or Related field

Experience: Required: Three (3) or more years combined experience in medical education, project management, general management or accreditation role with continually increasing program management / leadership responsibilities