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Associa · 1 month ago

Activities & Communications Coordinator (part time)

Bristow, VA

Part-time

Onsite

Entry Level

1+ years exp

Associa is a company focused on enhancing the quality of life for homeowners and residents. They are seeking an Activities & Communications Coordinator to organize community events and manage communications to foster connections among residents.

AccountingCommunitiesConsultingProperty ManagementReal Estate

Responsibilities

Plan, coordinate, and execute community-wide events approved by the HOA Board of Directors

Develop and manage event budgets, negotiate vendor contracts, and obtain any necessary permits or licenses

Oversee the entire event lifecycle: planning, set-up, day-of execution, volunteer coordination, and post-event clean-up

Match event scale to expected attendance to ensure high-quality execution

Respond to resident inquiries related to events and activities

Solicit and coordinate event sponsorships from local businesses and community partners

Organize weekend food vendors at the pool during summer months

Ensure music and entertainment are available at the pool during peak season

Collaborate with community volunteers, committees, and vendors

Produce and distribute weekly “Friday Flash” emails via MailChimp

Create and distribute flyers, manage community bulletin boards, and assist with direct mailers

Maintain and update the community website and calendar with events, classes, club meetings, and private reservations

Manage the Victory Lakes Facebook page and other relevant social media platforms

Create, edit, and send weekly newsletters; gather and edit content from contributors

Coordinate with swim team leaders on communication related to meets, pep rallies, and shared use of community spaces

Assist with pool-related communication and logistical support during swim season

Conduct resident surveys using TownSq, SurveyMonkey, or similar tools to gather feedback on community needs and events

Support electronic voting processes when needed, including communication, setup, and results dissemination

Collect and edit articles for the community newsletter

Coordinate with the management team and Board to ensure all required content is included

Oversee layout, proofreading, and submission to the printer

Provide final review and make recommendations before publishing

Other duties as requested

Qualification

Event planningProject managementWritten communicationDigital tools proficiencyPublic relationsCommunity outreachVerbal communicationOrganizational skillsSelf-starter