Enhaus Design Build ยท 1 month ago
Executive Assistant
Altadena, CA
Full-time
Onsite
Mid Level
$85K/yr - $85K/yrEnhaus Design Build is a fast-growing design-build firm specializing in residential and multi-family construction. They are seeking a highly organized Executive Assistant to support leadership, coordinate marketing initiatives, and help drive projects and events forward.
Construction
Responsibilities
Provide in-person administrative support to executive leadership
Manage calendars, meetings, deadlines, and priorities with precision
Track action items and ensure timely follow-through
Draft clear, professional emails, documents, and internal communications
Organize contracts, proposals, invoices, and internal documentation
Maintain clean digital filing systems and task trackers
Assist with expense tracking and coordination with accounting
Support and enforce internal processes and SOPs
Ensure no tasks, deadlines, or communications fall through the cracks
Manage multiple tasks and priorities in a fast-paced environment
Take full ownership of assigned responsibilities from start to finish
Maintain organized task lists, deadlines, and progress updates
Communicate status clearly and proactively
Identify problems early and help drive solutions
Support team members to ensure collective success
Execute reliably without reminders or micromanagement
Execute marketing initiatives and support ongoing campaigns
Maintain clean and accurate CRM records (experience with HubSpot is desired but not required)
Track leads, deal stages, notes, and follow-ups
Draft written marketing, email, and event communications
Coordinate with designers, photographers, videographers, and vendors
Travel to job sites as needed to support coordination and marketing efforts
Ensure marketing timelines and deliverables are met
Coordinate and execute logistics for client events and workshops
Travel locally between project sites and event locations
Communicate clearly with vendors, clients, and internal teams
Manage schedules, materials, and on-site setup
Provide on-site event support with professionalism and attention to detail
Complete post-event follow-ups, documentation, and CRM updates
Qualification
Required
Available full-time, in person
Able and willing to travel locally from project to project
Highly detail-oriented with strong organizational skills
Strong verbal and written communication skills
Excellent task management and prioritization abilities
Responsible, reliable, and accountable
Team-focused and goal-oriented mindset
Creative and comfortable contributing ideas
Willing to tackle new problems and adapt quickly
Proactive, confident sharing opinions and asking questions
Enjoys organization, structure, and clean systems
Experience working in a fast-paced work environment
Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar, Drive)
Preferred
Experience with HubSpot CRM is a plus, but not required
Interested in learning and supporting marketing initiatives
Benefits
Direct exposure to leadership and real responsibility
Clear expectations and measurable performance standards
Dynamic role spanning office, field, and event environments
Opportunity to grow into Operations, Office Manager, or Executive Operations roles
High-performance, team-driven culture with room to grow
Company
Enhaus Design Build
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase