Thomas Jefferson University · 3 weeks ago
Administrative Assistant, Department of Nutrition and Dietetic Practice (Center City Campus) Part time (20 hrs Weekly)
Philadelphia, PA
Full-time, Part-time
Onsite
Entry Level
1+ years expThomas Jefferson University is a nationally ranked institution dedicated to providing high-quality education and healthcare. They are seeking a part-time Administrative Assistant to support the MS in Nutrition and Dietetic Practice Program by managing programmatic needs, overseeing financial processes, and providing full administrative support to the team.
Continuing EducationE-LearningEdTechEducationHigher EducationMedicalNon ProfitSTEM EducationTrainingUniversities
Responsibilities
Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson
Anticipate and fulfill programmatic needs in relation to data tracking for program accreditation and supporting student success, program marketing and recruitment, overseeing financial processes, and event coordination including planning, organizing and scheduling
Facilitate relationships with a variety of internal and external stakeholders and work independently and professionally with all contacts
Provide full administrative support through maintaining calendars, scheduling/confirming appointments, developing and managing intuitive systems for the maintenance of electronic and physical files, and taking meeting minutes
Perform general office duties involving word processing, greeting office visitors, mail distribution, and telephone reception to effectively implement department policies and responsibilities
Demonstrate attention to detail, strong organizational skills, critical thinking, initiative, excellent customer service skills requiring a high level of diplomacy and professionalism, an ability to establish priorities, and a positive outlook
Maintain collaborative working relationships with colleagues and other stakeholders
Communicate effectively with peers and supervisor regarding performance and integrate feedback
Perform additional office support functions and other duties as assigned
Qualification
Required
High School Diploma Required
1-3 years experience in an administrative setting
Demonstrate attention to detail
Strong organizational skills
Critical thinking
Initiative
Excellent customer service skills requiring a high level of diplomacy and professionalism
Ability to establish priorities
Positive outlook
Effective Communications – Understanding of effective communication concepts, tools and techniques
Interpersonal Relationships – Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner
Service Excellence – Knowledge of customer service concepts and techniques
Flexibility and Adaptability – Knowledge of successful approaches, tools, and techniques for dealing with changes
Managing Multiple Priorities – Ability to manage multiple concurrent objectives, projects, groups, or activities
Accuracy and Attention to Detail – Understanding of the necessity and value of accuracy and attention to detail
Calendaring – Knowledge of and ability to use office electronic calendaring software and capabilities
Problem Solving – Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems
Preferred
A Bachelor's degree preferred
Experience in higher education preferred
Benefits
Medical (including prescription)
Supplemental insurance
Dental
Vision
Life and AD&D insurance
Short- and long-term disability
Flexible spending accounts
Retirement plans
Tuition assistance
Voluntary benefits
Tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service
Access to medical (including prescription) insurance for all colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps)
Company
Thomas Jefferson University
Thomas Jefferson University is a university and healthcare system that offers academic programs in business, healthcare, and engineering.
10001+ employees
H1B Sponsorship
Thomas Jefferson University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (50)
2024 (56)
2023 (54)
2022 (45)
2021 (61)
2020 (41)
Funding
Current Stage
Late StageTotal Funding
$0.46MKey Investors
Foundation for Opioid Response EffortsAARPKnow Diabetes by Heart
2025-07-30Grant· $0.46M
2022-06-29Grant
2021-04-01Grant
Leadership Team
Bruce Meyer
Senior Executive VP, Thomas Jefferson University and Chief Physician Executive
Recent News
Medical Xpress - latest medical and health news stories
2025-12-08
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