Comrise ยท 2 days ago
Administrative Front Desk Specialist
Hayward, CA
Full-time
Onsite
Entry Level
$23/hr - $23/hr
1+ years expComrise is seeking a detail-oriented and proactive Administrative Front Desk Specialist to support the efficient operations of their office. The role involves serving as the first-line representative of the company and managing various office operations including reception, procurement, and logistics.
Staffing & Recruiting
Hiring Manager
Angelika Fadriquela
Responsibilities
Manage front desk reception, including guest registration and escorting, providing a professional and friendly first impression
Answer the main switchboard, properly handle call routing, message taking, and basic inquiries
Receive, sort, and distribute daily mail, courier packages, and parcels
Responsible for the procurement, inventory management, and expense tracking of daily office supplies and consumables
Coordinate maintenance, services (e.g., plants, drinking water, cleaning), and related liaisons for site facilities
Source, manage, and maintain relationships with relevant vendors, conduct price comparisons, place orders, and perform follow-ups
Handle the reception, registration, documentation signing (check-in) for arriving trucks (logistics), and coordinate with internal departments for goods receipt
Establish and maintain systematic filing systems (both physical and electronic), ensuring easy retrieval and secure storage of important documents
Assist in the preparation, photocopying, scanning, and organization of routine administrative documents
Maintain the cleanliness, order, and aesthetic appearance of the front desk, meeting rooms, common office areas, and reception zones
Assist in meeting arrangements, travel bookings, and basic expense report compilation
Proactively assist team members and supervisors with various assigned administrative tasks, supporting team activities and projects
Qualification
Required
College diploma or above, preferably in Administration, Secretarial Studies, Business Management, or a related field
1+ years of experience in an administrative, front desk, or office assistant role is advantageous
Excellent communication and interpersonal skills with a strong customer service orientation
Strong organizational, coordination, and multitasking abilities; meticulous and methodical work style
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Basic procurement knowledge and vendor communication skills
Ability to work independently while being a strong team player
Professional appearance, cheerful personality, strong sense of responsibility, good adaptability, and capable of thriving in a fast-paced work environment
Preferred
Fresh graduates with outstanding potential are also welcome to apply
Company
Comrise
Headquartered in New Jersey since 1984, Comrise is a staffing, consulting and enhanced search technology company.
Founded in 1984Woodbridge Township, New Jersey, US
1001-5000 employees
H1B Sponsorship
Comrise has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (11)
2023 (9)
2022 (7)
2021 (7)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
Dana N.
Director MSP Strategic Partnerships
Company data provided by crunchbase