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Springer Nature · 13 hours ago

Senior Legal Assistant

New York, United States

Full-time

Hybrid

Mid, Senior Level

$85K/yr - $100K/yr

6+ years exp

Springer Nature is one of the leading publishers of research in the world, and they are seeking a Senior Legal Assistant to provide administrative and corporate governance support to their legal team. This role involves managing schedules, organizing meetings, and assisting with various legal tasks to ensure the effective operation of the legal department.

EducationPublishing

Culture & Values

Responsibilities

Manage calendars, schedules, and travel arrangements, including visa applications and expense processing

Organize meetings and conference calls; prepare related documents and presentations

Maintain physical and electronic files and manage departmental office supplies

Process expenses and handle general clerical duties such as photocopying, mailing, and filing

Prepare advanced Microsoft PowerPoint presentations and Excel spreadsheets

Manage corporate secretarial functions for U.S. entities, including maintaining corporate books and records, preparing minutes and consents, officers’ certificates, and coordinating required state filings with outside counsel

Monitor alerts from corporate compliance services to help respond to government filing requirements and legal notifications

Assist with KYC and other informational requests

Provide administrative support to the U.S. legal team, including assisting with contract management, project support, and maintenance of physical and electronic files

Attend, keep minutes, and assist with the preparation of agendas for certain meetings involving major projects

Review all incoming subpoenas, complaints, and lawsuits in the U.S. and coordinate responses with appropriate members of the legal team

Assist attorneys with litigation-related tasks such as document production

Assist with the creation of intercompany agreements, including the preparation of schedules and exhibits

Support due diligence efforts in M&A transactions

Assist with legal research and analysis

Assist with management of legal team databases and document management systems, including data entry and retrieval

Provide administrative support for trademarks

Maintain standard form/model legal documentation and department training, and research materials

Review bankruptcy filing notifications to the New York office and delegate follow-up actions to appropriate attorneys or central services colleagues

Review physical mail and electronic communications sent to the New York legal department and delegate to the appropriate legal colleague or stakeholder

Support risk management oversight for U.S. market with Head of Legal

Support learning and development administration, including the facilitation of GCO programs

Qualification

Corporate governance experienceLegal researchAnalysisContract managementMicrosoft Office SuiteProject managementProfessional communicationEthicsAttention to detailTeam collaborationIntegrity