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MacAllister Machinery Co., Inc. · 18 hours ago

Specialist - Accounts Payable

Indianapolis, IN

Full-time

Onsite

Mid, Senior Level

7+ years exp

MacAllister Machinery Co., Inc. is a company focused on supporting the overall objectives of its Corporate Finance department. The Specialist - Accounts Payable is responsible for ensuring accurate and timely processing of vendor invoices and employee expense reimbursements, while maintaining compliance with company policies and fostering strong customer service relationships.

Manufacturing

Responsibilities

Performs procedures and controls to facilitate accurate, timely and consistent processing of vendor invoices and/or employee expense reimbursement requests; ensures that adequate documentation and support is maintained in the financial records for all transactions and balances

Prepares fund disbursements in accordance with corporate guidelines, policies and procedures. Ensures the secure processing of payments and maintenance of adequate asset safeguard measures

Performs procedures and controls to facilitate accurate, timely and consistent processing, recording and payment of key affiliate supplier invoices

Interfaces with, and maintains knowledge of, affiliated supplier systems to efficiently access/transmit information; coordinates with company financial system requirements

Reviews and reconciles key equipment supplier account transactions and statements timely; maintains adequate documentation and support in the financial records for all transactions and balances

Maintains established service level commitments for transaction processing, review and reconciliation

Assists with the maintenance of an organized, efficient invoice processing, payment and record retention system

Assists in maintaining accurate vendor account balances; perform research on vendor account activity and reconcile vendor accounts

Attends to external and internal inquiries/requests promptly; resolves inquiries by providing transaction and account documentation and explanation. Coordinates and collaborates with other individuals/departments to timely communicate and resolve account issues

Fosters a strong customer service orientation both within and outside the department

Provides professional, courteous and timely service to customers and vendors regarding account transactions and balances; promotes a positive image of the Company in all interactions

Communicates timely with appropriate levels of management to address potential vendor/supplier issues and accounts/areas that may require heightened attention

Compiles data and prepares reports and analysis, as requested

Participates in implementing process and operational improvement initiatives

Performs other accounting services duties, tasks and projects as assigned by management

Qualification

Accounts PayableGeneral AccountingData ManipulationERP SystemsCustomer ServiceMicrosoft OfficeDetail-orientedOrganizational SkillsTime ManagementCommunication SkillsInterpersonal Skills

Required

High School Diploma or GED

At least seven (7) years of experience in a corporate environment, with at least three (3) years in an accounts payable, accounts receivable, or general accounting role in a mid to large corporate environment

Preferred

Associate's Degree in business related field (Accounting, Finance, Business Administration, etc.)

At least three (3) years of experience in an accounts payable, accounts receivable, or general accounting role in a mid to large corporate environment

Experience with data manipulation/analytics tools and Enterprise Resource Planning (ERP) systems