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Jefferson Health · 15 hours ago

Administrative Assistant, Department of Nutrition and Dietetic Practice (Center City Campus) Part time (20 hrs Weekly)

Philadelphia, PA

Part-time

Onsite

Entry Level

1+ years exp

Jefferson Health is a nationally ranked healthcare system dedicated to providing high-quality clinical care and education. The Administrative Assistant will support the MS in Nutrition and Dietetic Practice Program by managing programmatic needs, overseeing financial processes, and providing administrative support to enhance student success and stakeholder relations.

Hospital & Health Care

Responsibilities

Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson

Anticipate and fulfill programmatic needs in relation to data tracking for program accreditation and supporting student success, program marketing and recruitment, overseeing financial processes, and event coordination including planning, organizing and scheduling

Facilitate relationships with a variety of internal and external stakeholders and work independently and professionally with all contacts

Provide full administrative support through maintaining calendars, scheduling/confirming appointments, developing and managing intuitive systems for the maintenance of electronic and physical files, and taking meeting minutes

Perform general office duties involving word processing, greeting office visitors, mail distribution, and telephone reception to effectively implement department policies and responsibilities

Demonstrate attention to detail, strong organizational skills, critical thinking, initiative, excellent customer service skills requiring a high level of diplomacy and professionalism, an ability to establish priorities, and a positive outlook

Maintain collaborative working relationships with colleagues and other stakeholders

Communicate effectively with peers and supervisor regarding performance and integrate feedback

Perform additional office support functions and other duties as assigned

Qualification

AccuracyAttention to DetailOrganizational SkillsInterpersonal RelationshipsService ExcellenceManaging Multiple PrioritiesCalendaringEffective CommunicationsProblem SolvingCustomer ServiceCritical ThinkingInitiativeFlexibilityAdaptability

Required

High School Diploma Required

1-3 years experience in an administrative setting

Effective Communications – Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors

Interpersonal Relationships – Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner

Service Excellence – Knowledge of customer service concepts and techniques, ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner

Flexibility and Adaptability – Knowledge of successful approaches, tools, and techniques for dealing with changes and adapting to a changing environment, ability to adapt as needed

Managing Multiple Priorities – Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation

Accuracy and Attention to Detail – Understanding of the necessity and value of accuracy and attention to detail, ability to process information with high levels of accuracy

Calendaring – Knowledge of and ability to use office electronic calendaring software and capabilities

Problem Solving – Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems, ability to apply this knowledge appropriately to diverse situations

Preferred

A Bachelor's degree preferred

Experience in higher education preferred

Benefits

Medical (including prescription)

Supplemental insurance

Dental

Vision

Life and AD&D insurance

Short- and long-term disability

Flexible spending accounts

Retirement plans

Tuition assistance

Voluntary benefits

Tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service

Access to medical (including prescription) insurance

Company

Jefferson Health

Thomas Jefferson University and Thomas Jefferson University Hospitals are partners in providing excellent clinical and compassionate care for our patients in the Philadelphia region, educating the health professionals of tomorrow in a variety of disciplines and discovering new knowledge that will define the future of clinical care.

Founded in 1995

Philadelphia, PA, US

5001-10000 employees