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Fallon Health · 3 weeks ago

Lead Sourcing and Contract Administrator

Worcester, MA

Contract

Onsite

Senior Level

$100K/yr - $115K/yr

5+ years exp

Fallon Health is a company that cares, prioritizing its members and delivering high-quality, coordinated care. The Lead Sourcing and Contract Administrator will serve as a key resource for internal and external customers, ensuring compliance with contractual matters and managing vendor contracts effectively.

FitnessHealth CareMedical

Responsibilities

Manage a central vendor contract database/file that includes information on contract terms and deliverables

Assist the Director in managing new contracts from start to completion through uploading to contract repository

Independently review, prepare, negotiate, and execute a significant number of operational contracts, including but not limited to, Confidential Disclosure Agreements, Master Services Agreements, Statements of Works, Task Orders, Work Orders, Data Transfer Agreements, Consulting Agreements, Business Associate and Amendments and Requests for Proposals

Track and report all contracts and significant provisions, including termination dates, renewal dates, Certificates of Insurance, Statement of Controls Reports, etc

Vetting of new suppliers as part of contracting process to include reference checks and vendor’s financial status as applicable

Ongoing vendor management to ensure all contract terms and conditions including regulatory and compliance related requirements are being met

Perform all aspects of contract lifecycle processing with necessary accuracy of order entry data, and necessary focus on contract funding, scope changes, contract amendments, delivery, legal requirements, etc

Assist with the continuing development and coordination of purchasing policies, procedures, and workflow

Assist with the ongoing centralization of the procurement function and maintaining an efficient and effective centralized procurement system

Lead efforts in identifying goods and services that could be run through reverse auctions for price compression. Work with reverse auction house(s) to schedule and run those events

Work with FCHP business owners on vendor contract negotiations to obtain best possible value for the Company prior to issuance of a PO

Responsible for developing RFP’s and leading most RFP processes

Monitor compliance with all purchasing agreements to ensure maximum cost savings

Work with FCHP designated staff on the purchase order process

Independently audit available Company information (ie – vendor invoices) to identify cost saving opportunities

Review and assign purchase requisitions to internal buying staff

Coordinate purchasing activities within organization

Support and assist with other Purchasing functions

Promote the development of expense control / cost discipline programs across the organization

Oversee and influence purchasing decisions across the organization and particularly within IT and facilities

Analyze Vendor invoicing and payment information to assist business owners in resolving any conflicts

Oversee and maintain select policies and procedures (e.g. New Vendor Onboarding, Corporate Purchasing, and others as identified through the course of work) as requested by the Director

Assist the Director by leading vendor negotiations on existing and new engagements

Conduct all business using strong interpersonal skills and excellent methods of communication across all levels of the organization and with vendors, and other stakeholders. High degree of self-motivation required to independently perform assignments, for example:

Meet or exceed expected expense/procurement saving targets

Monitor and analyze the execution of programs, conduct complex schedule analyses, earned-value analyses, and change management evaluation, makes/recommendation resource allocation and budget adjustments

Participate in vendor selection activities and challenge the status-quo regarding all aspects of the negotiation activity

Coordinate and implement financial analysis for identifying and tracking expense savings opportunities

Perform special projects and ad-hoc requests as needed from time to time

Qualification

Contract managementProcurement practicesNegotiating skillsOracle Cloud ERPHealthcare contractingAnalytical abilityMicrosoft WordMicrosoft ExcelProblem solvingTeam orientedCommunicationAdaptabilityRelationship buildingWorks independently