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The California State University · 3 weeks ago

Lead, Division Care Operations (Confidential Administrative Support II)

San Diego, CA

Full-time

Onsite

Senior Level, Lead/Staff

$80K/yr - $100K/yr

5+ years exp

California State University is seeking a strategic and collaborative Lead, Division Care Operations to oversee financial management, operational support, and team leadership within the Business and Financial Affairs Division Care unit. This role ensures accurate financial planning, cross-departmental coordination, and high-functioning team performance aligned with university policies and goals.

EducationHigher EducationUniversities

Culture & Values

No H1B

Responsibilities

Assist with strategic planning and budgeting in alignment with departmental, divisional, and university objectives

Analyze financial data, prepare budget plans, and oversee year-end financial processes to ensure accuracy and compliance

Review and interpret financial statements, internal controls, and reports related to construction projects and BFA department operations

Ensure timely reporting, identify areas of concern, and recommend improvements to enhance resource use and fiscal accountability

Oversee day-to-day operations of the Division Care unit, including facilitating finance, procure-to-pay, position management, and other administrative transactions

Collaborate with campus partners to improve service delivery and operational efficiency for BFA departments and construction projects

Monitor key performance indicators (KPIs) to evaluate and improve the unit’s effectiveness

Ensure customer service excellence across supported departments through streamlined processes and operational oversight

Lead and mentor the Division Care team to ensure high performance, providing regular feedback, coaching, and support for career development

Set clear goals, monitor progress, and guide the team through performance evaluations, training, and development opportunities

Qualification

Financial managementBudgetingFinancial systemsTeam leadershipData analysisProcure-to-pay processesAdvanced ExcelAnalytical skillsCustomer serviceCommunication skills

Required

Bachelor's degree in accounting, finance, business administration, public administration, or a related field; or equivalent combination of education and work experience

Minimum of five years of progressively responsible experience in financial operations, budgeting, accounting, procurement, shared services, or a related administrative function

Experience providing lead direction, coordinating work, or mentoring staff in a professional setting

Experience working with complex financial systems, data analysis, and process improvement

Proven expertise in financial systems (Oracle, PeopleSoft, Adaptive) and advanced Excel skills (pivot tables, data modeling, reporting)

Ability to perform both detailed account management and higher-level analysis (including up to the division as a whole)

Ability to actively provide day-to-day consultation, evaluation, and recommendations to the various operational units within Business and Financial Affairs

Strong analytical skills with the ability to interpret financial data, identify trends, and recommend solutions

Demonstrated ability to coordinate workflows, provide guidance to staff, and support a high-performing team environment

Knowledge of budgeting principles, procure-to-pay processes, and financial controls

Ability to apply complex policy frameworks, including CSU, state, federal, and university regulations

Strong communication skills and the ability to consult effectively with campus partners and departmental leadership

Demonstrated initiative, sound judgment, and the ability to manage multiple priorities in a deadline-driven environment

Commitment to customer service, continuous improvement, and operational excellence

Benefits

Generous Leave Benefits: Enjoy 15 paid holidays, 24 vacation days, and 12 sick days per year.

Retirement Security: Benefit from a CalPERS defined benefit pension plan, with reciprocity with the UC Retirement Plan, plus retiree healthcare benefits.

Comprehensive Health Coverage: Access a variety of health, dental, and vision plans at no or low cost to you.

Educational Opportunities: Take advantage of the California State University system fee reduction program for yourself or a qualified dependent.

Voluntary Benefits: Opt into additional benefits like Auto & Home Insurance, Life and Disability Insurances, a Legal Plan, Pet Insurance, and the ScholarShare 529 Plan for college savings.

Company

The California State University

Glassdoor4.1

The California State University is the largest system of four-year higher education in the country, with 22 campuses, 56,000 faculty and staff and more than 450,000 students.

Founded in 1947

Long Beach, California, USA

10001+ employees