University at Buffalo · 1 month ago
Administrative Assistant, Orthopaedics
Buffalo, NY
Full-time
Onsite
New Grad, Entry LevelUniversity at Buffalo is seeking a full-time Administrative Assistant for the Department of Orthopaedics. This role provides support to the Chairman, Faculty, and Executive Team, requiring strong communication and organizational skills to manage various administrative tasks effectively.
EducationHardwareKnowledge ManagementUniversities
Responsibilities
Manage faculty timecards for Chair approval
Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters etc.)
Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs
Document Grand Rounds attendance weekly in MedHub
Complete Dossiers and submit documents accurately and in a timely manner to Department Chair
Update Mobile Med and check for accuracy weekly
Manage online CME and update when needed. Verify week prior to ensure both residency and fellowship calendars are accurate. Send CME sign-in sheet to Alicia each week
Scheduling/Communication with faculty regarding departmental activities (meetings, annual review with Chair etc.)
Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with The Department of Orthopaedics
Update ECV’s in January, April, July and October. Confirm completion with Chair and Training Program Administrator
Provide clerical support, communication emails, mailings, scanning, filing, printing etc. with residency and fellowship interviews, as well as residency graduation activities annually as needed
Assumes other responsibilities as requested
Qualification
Required
Effective communicator
Detail oriented
Responsible
Dependable
Efficient
Very organized
Ability to multitask and prioritize at a high level
Manage faculty timecards for Chair approval
Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters etc.)
Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs
Document Grand Rounds attendance weekly in MedHub
Complete Dossiers and submit documents accurately and in a timely manner to Department Chair
Update Mobile Med and check for accuracy weekly
Manage online CME and update when needed
Verify week prior to ensure both residency and fellowship calendars are accurate
Send CME sign-in sheet to Alicia each week
Scheduling/Communication with faculty regarding departmental activities (meetings, annual review with Chair etc.)
Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with The Department of Orthopaedics
Update ECV's in January, April, July and October
Confirm completion with Chair and Training Program Administrator
Provide clerical support, communication emails, mailings, scanning, filing, printing etc. with residency and fellowship interviews, as well as residency graduation activities annually as needed
Assumes other responsibilities as requested
Company
University at Buffalo
University at Buffalo is a premier, research-intensive public university and a member of the Association of American Universities It is a sub-organization of The State University of New York.
Founded in 1846
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$22.95MKey Investors
National Science FoundationFuzeHub
2023-01-09Grant· $20M
2022-08-06Grant· $2.9M
2022-04-13Grant· $0.05M
Leadership Team
Norma J. Nowak
Professor
Recent News
2026-01-23
2025-12-29
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