Harrow · 1 day ago
Front Office Coordinator
Ledgewood, NJ
Full-time
Onsite
Mid Level
3+ years expHarrow is a leading North American ophthalmic-focused pharmaceutical company, known for its commitment to innovation and patient access. The Front Office Coordinator plays a critical role in managing front desk activities and supporting site leadership with administrative coordination and meeting logistics.
BiotechnologyHealth CareMedical
Responsibilities
Serve as the primary point of contact for all site visitors, ensuring professional and welcoming experience
Manage visitor check-in/check-out processes in accordance with company policies and security protocols
Coordinate and escort visitors, including partners, vendors, and regulatory auditors, ensuring proper access and compliance with GMP requirements
Maintain visitor logs, badges, confidentiality agreements, and required documentation
Manage expense reports for site leadership and designated staff, including collection of receipts, coding, submission, and reconciliation in alignment with company policies
Manage daily front office operations including reception coverage, mail handling (incoming and outgoing), and package coordination
Carries out administrative duties such as filing, typing, copying, binding, scanning, etc
Maintains office supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, verifying receipt of supplies
Ensure the front lobby and meeting rooms are maintained in clean, organized, and audit-ready condition
Partner with site leadership to schedule meetings, town halls, and site-wide events
Support preparation of agendas, presentations, and logistics as needed
Coordinate front-office activities during FDA, State Board, customer, and partner audits
Ensure auditor accommodation is prepared, including conference rooms, supplies, and documentation access
Work closely with Quality and Operations teams to facilitate seamless auditor movement and communication flow
Adhere to confidentiality and audit protocol requirements
Prepare rooms and materials for internal meetings, external stakeholders, and VIP visits
Coordinate catering, facility setups, and technology support as needed
Maintain readiness standards for tour routes, public-facing areas, and presentation spaces
Provide administrative support for special projects, site initiatives, and communications
Assist with onboarding activities and visitor orientation materials
Qualification
Required
3+ years in administrative, front office, customer service, or office management roles
Strong communication, interpersonal, and customer service skills
Ability to manage multiple priorities in a fast-paced, GMP-regulated environment
High level of professionalism, discretion, and attention to detail
Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint)
Company
Harrow
Harrow (NASDAQ: HROW) is a growing leader in the ophthalmic healthcare market.
201-500 employees
H1B Sponsorship
Harrow has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
Funding
Current Stage
Public CompanyTotal Funding
$533.75MKey Investors
Oaktree Capital ManagementSWK Funding
2025-09-08Post Ipo Debt· $250M
2023-07-19Post Ipo Equity· $60M
2023-03-28Post Ipo Debt· $100M
Leadership Team
Mark L. Baum
Founder, CEO, and Chairman of the Board of Directors
Dennis Saadeh
Chief Scientific Officer
Recent News
2025-02-12
2025-02-12
Company data provided by crunchbase