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Serv Recruitment Agency · 8 hours ago

Executive Assistant to Chief Executive Officer

Albuquerque, NM

Full-time

Onsite

Senior Level

5+ years exp

Optimum and Southwest Women’s Oncology are seeking a dedicated and driven Executive Assistant to the CEO to join their high-performance team. The role requires managing the CEO’s calendar, coordinating communications, and ensuring operational excellence while supporting the CEO in a fast-paced environment.

Staffing & Recruiting

Hiring Manager

Jackie Serviss

Responsibilities

Manage and dynamically align the CEO’s calendar with organizational priorities

Coordinate meetings, travel, family commitments, and long-range planning

Protect the CEO’s bandwidth by identifying inefficiencies and removing unnecessary tasks

Serve as the CEO’s point of contact for internal and external communications

Triage, prioritize, draft, and refine communications in the CEO’s voice

Prepare high-quality briefs, pre-reads, and decision-ready summaries

Track strategic initiatives, deadlines, and deliverables across departments

Identify risks, opportunities, and gaps early — acting as the CEO’s 'eyes and ears.'

Ensure leaders and teams meet commitments to the CEO with timely follow-through

Build and optimize systems that improve the CEO’s performance and organizational clarity

Implement workflows, templates, and procedures that increase operational efficiency

Maintain organized, accessible documentation (contracts, agreements, plans, records)

Plan and execute executive meetings, events, and team gatherings

Prepare board materials, agendas, minutes, and documentation

Coordinate logistics with precision and professionalism

Assist with personal scheduling, home management, and family logistics as required

Support occasional personal travel, errands, and administrative needs

Qualification

Executive support experienceStrategic calendar managementOrganizational efficiencyCommunication skillsProject management toolsDiscretionProfessionalismCritical thinking skillsService orientationBusiness acumenProactive mindsetHealthcare experienceTime management

Required

5+ years supporting senior executives in fast-paced, high-growth, or high-performance environments

Proven ability to operate as a strategic partner, not just an administrative supporter

Experience supporting senior executives within luxury brands, ultra-high-net-worth (UHNW) environments, and/or healthcare settings, demonstrating exceptional discretion, service orientation, and comfort operating at the highest standards of professionalism

Mastery of organization, prioritization, and time management

Outstanding written and verbal communication skills

Strong business acumen — able to distill complex information into actionable insights

High proficiency in Google Suite, Asana, Notion or similar project management tools

Discretion, judgment, and professionalism in handling sensitive information

A proactive, solution-oriented mindset with strong critical thinking skills