The University of Tennessee Health Science Center · 1 month ago
Administrative Associate 3
Memphis, TN
Full-time
Onsite
Mid Level
$19.67/hr - $19.67/hr
4+ years expThe University of Tennessee Health Science Center is seeking an Administrative Associate 3 to provide day-to-day administrative support to the Chairman and the Department of Radiology. This role involves serving as the main point of contact for the department’s applicants and various external entities, as well as managing administrative tasks such as scheduling, record-keeping, and liaising with hospitals.
Health CareHigher EducationMedical
Responsibilities
Serves as administrative support to the Department Chair, faculty, and staff of the program/department. Attends faculty meetings and records minutes of monthly faculty meetings
Enters all travel, time, and accounts payable into DASH/Oracle. Prepares H1-B Visa applications, answers department phones, orders supplies, prepares housekeeping and maintenance requests, and acts as liaison between various hospitals and staff members
Collects and submits attendance records, evaluations, and all paperwork for the College of Medical Education and Continuing Education credits
Provides verifications of former residents, fellows, and faculty
Collaborates with the administration of Regional One and Le Bonheur Children's Hospital, and respective practice plans to schedule faculty candidates’ interviews
Partners with the Director to prepare offer letters, appointment letters, and all other documents required for faculty appointment with the University
Assists with the radiation badge and equipment reporting for both Regional One and Le Bonheur Children's Hospital
Works with the Medical Student Director to process students in the teaching program. Schedules rotations for the department and assist faculty with student evaluations
Assists Chairman with annual faculty evaluations
Gathers all the faculty academic activities, such as abstracts, lectureships, visiting professorships, grand rounds, outside teaching activities, departmental teaching activities, publications, etc
Prepares all evaluation forms including re-appointment letters and the packet for each faculty member. Submits to the Office of Faculty Affairs
Assists with formatting and printing posters for presentations, meeting preparations, letters, and transcription, as needed
Performs other related duties as assigned
Qualification
Required
High School Diploma or GED. (TRANSCRIPT AND/OR CERTIFICATION REQUIRED)
Four (4) years of administrative/clerical experience; OR Associate's Degree and two (2) years of work-related experience; OR Bachelor's Degree in lieu of experience
Ability to demonstrate initiative, resourcefulness, and problem-solving skills
Ability to prioritize work, establish procedures and systems
Ability to ensure orderly and timely workflow for the department
Ability to demonstrate excellent oral and written communication skills
Ability to multitask
Proficient using Microsoft Office products Word, Excel, and PowerPoint
Preferred
Experience in a higher education environment
Company
The University of Tennessee Health Science Center
Established in 1911, The University of Tennessee Health Science Center aims to improve human health through education, research, clinical care and public service.
1001-5000 employees
H1B Sponsorship
The University of Tennessee Health Science Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (100)
2024 (91)
2023 (86)
2022 (74)
2021 (69)
2020 (82)
Funding
Current Stage
Late StageTotal Funding
$10.91MKey Investors
National Cancer InstituteHealth Resources and Services Administration
2022-08-26Grant· $3.16M
2022-07-26Grant· $3.9M
2022-03-31Grant· $2.05M
Leadership Team
Rachal McCray
CTO/ Police Dispatcher
Raaj Kurapati
Executive Vice Chancellor and Chief Operating Officer
Recent News
2025-10-02
Genetic Engineering News
2025-09-28
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