Apply on Employer Site

Carle Health · 1 month ago

Admin Assistant - Emergency Department

Urbana, IL

Full-time

Onsite

New Grad, Entry Level

$16.03/hr - $25.97/hr

Carle Health is a healthcare system based in Urbana, IL, providing a supportive and inclusive work environment. The Administrative Assistant will perform clerical and support functions for the emergency department and pastoral care department, ensuring coordination of schedules and effective communication within the departments.

Hospital & Health Care

Responsibilities

Schedules meetings and arranges appointments for department

Prepares and/or provide necessary documents for use in meetings

Attend meetings as requested to take minutes

Manages appointments on leaders' calendars, prepares correspondence as directed

Assists in resolution of technology and environment issues for Emergency Department and Pastoral Care department including entering work requests for a variety of needs

Ensures that work/comp claim forms are completed properly by the Emergency Department Physicians

Enters data into scheduling software programs for ED nursing and tech staff, checking for accuracy

Arranges details (food, location, invitations) for department events as directed by leadership

Assists leadership in providing structure for any office intern to learn supporting roles in a hospital setting

Manages travel plans and forms for corporate travel as directed by leadership

Manages record keeping, reminders, and reporting for ED Physicians of continuing medical education hours and non-stipend work hours

Assists in onboarding new department employees in the hospital systems as directed by leadership

Welcomes local clergy and other visitors to pastoral care office

Answers the general pastoral care phone line and appropriately relays messages to pastoral care staff

Manages local clergy database ensuring badge requests, computer network sign on requests are fulfilled

Provides customer service to area clergy

Performs other duties as assigned including but not limited to maintaining the professional appearance of the Emergency Department and Pastoral Care Department

Qualification

Administrative assistantCustomer serviceClerical skillsCommunication skillsTeam collaboration

Required

Administrative assistant

Benefits

Comprehensive benefits package

Company

Carle Health

Glassdoor3.6

Carle Health is a vertically integrated system with a bold but simple mission: to be the trusted partner in all healthcare decisions for everyone who depends on it.

Founded in 1946