Alice L. Walton School of Medicine · 2 weeks ago
Chief of Staff
Bentonville, AR
Full-time
Onsite
Director/Executive
10+ years expAlice L. Walton School of Medicine (AWSOM) is seeking a Chief of Staff to lead and manage the Office of the Dean. This senior level position will involve strategic leadership, operational efficiency, and collaboration with senior leadership to advance the mission of the school.
EducationHigher EducationNon Profit
Responsibilities
Serve as a strategic advisor to the Dean and ensure alignment with institutional priorities
Lead and manage special projects, cross-departmental initiatives, and institutional planning efforts
Coordinate institutional planning efforts, often aligning with accreditation standards. Lead and manage goal setting and performance tracking
Manage, oversee and anticipate issues for discussion, and participants
Manage, coordinate, and anticipate government affairs and special executive projects
Prepare reports, briefings, presentations, and other materials for executive meetings and decision-making
Draft speeches, reports, and correspondence for the Dean; maintain consistent internal and external communications
Facilitate collaboration among senior leadership, organize leadership meetings, and track follow-up actions
Assist with policy development and implementation; prepare decision memos and monitor outcomes of leadership initiatives
Oversee, manage administrative staff within the Dean’s office, streamline workflows, and manage calendars and priorities
Act as liaison to key committees, ensuring agendas, minutes, and follow-up documentation are completed
Handle sensitive issues discreetly and serve as point of contact for faculty and external stakeholders on critical concerns
Serve as liaison to the medical school Board of Directors, coordinating and reviewing meeting materials and related communications
Assist with coordination and review of material for, and act as liaison with medical school board of directors
Other duties as assigned
Lead, coach, and develop direct reports, fostering a culture of accountability, collaboration, and high performance
Conduct regular one-on-one meetings and performance evaluations, providing feedback and professional development opportunities
Support recruitment, onboarding, and training of direct reports to ensure alignment with organizational standards and practices
Monitor and manage team performance, addressing attendance, conduct, or productivity issues promptly and professionally
Model professionalism and service excellence, serving as a role model in maintaining quality and operational standards
Encourage employee engagement and morale through recognition and open communication practices
Qualification
Required
Minimum of ten years of progressive leadership experience in roles such as Chief of Staff, Chief Administrative Officer, or Director-level positions with broad cross-functional oversight, required
Bachelor's degree from an accredited institution, required
Background in academic medicine, healthcare administration, or related fields, required
Demonstrated ability to collaborate effectively with faculty and key internal stakeholders, including Legal, Communications, Human Resources, Finance, IT, and Facilities, required
Proven track record in leading complex, multi-stream projects from initiation through successful, on-time, and on-budget completion, required
Experience in developing, executing, and overseeing strategic plans and major institutional initiatives, required
Deep understanding of organizational operations, governance structures, and executive office workflows, required
Exceptional written, verbal, and visual communication skills, with the ability to craft clear, persuasive documents and presentations, required
High level of judgment and discretion in managing sensitive and confidential information, required
Strong problem-solving skills and ability to operate independently with significant responsibility and autonomy, required
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams, required
Preferred
Advanced degree (MA, MBA, JD, or PhD) from an accredited institution, preferred
Experience in a medical school or higher education environment, preferred
Familiarity with accreditation standards and compliance requirements in academic medicine, preferred
Experience with organizational change management and process improvement initiatives, preferred
Knowledge of project management methodologies and tools, preferred
Familiarity with expense reporting tools and virtual meeting platforms such as Zoom and Microsoft Teams, preferred
Company
Alice L. Walton School of Medicine
Alice L. Walton School of Medicine offers a four-year medical degree program that integrates traditional medical education.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Sharmila Makhija MD MBA
Founding Dean and CEO
Elly Xenakis, MD
Executive Vice Dean & Chief Academic Officer at Alice L. Walton School of Medicine
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