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City of San José · 3 weeks ago

Senior Analyst (HRIS) – Human Resources Department

San Jose, CA

Full-time

Onsite

Mid, Senior Level

4+ years exp

The City of San José is committed to cultivating a dynamic, engaged, and high-performing workforce. The Senior Analyst (HRIS) will work on enhancing the Human Resources Information Systems, focusing on system configuration, data analysis, and ensuring compliance with regulations.

Environmental ConsultingInnovation ManagementOffice AdministrationRecycling

No H1B

U.S. Citizen Only

Responsibilities

System configuration for Benefits Administration as related to change of benefits plans and/or providers, Memorandum of Agreement (MOA) changes, compliance, etc

System configuration on HRIS for Human Resources as related to pay, probation, hires, separations, MOA changes

Work with and coordinate efforts with Payroll and I.T. related to administration of leaves of absences (Vacation, Executive, Personal, Sick, FMLA/CFRA, etc.)

Time & Labor: Coordinate with Payroll on changes to Time and Labor Workgroups and Time Reporter configuration due to MOA changes, or new/deleted job classifications

Benefits Provider Implementation: In coordination with IT, lead the technical and operational implementation of new benefit providers, ensuring proper system setup, testing, and integration of electronic data interchanges (EDI)

Provide analysis and support by researching and resolving HRIS problems, unexpected results, and process errors

Monitor and update HRIS system settings and configurations to ensure compliance with Federal, State, and City regulations

Work with benefits providers, I.T. Staff, and HR Staff to establish and maintain electronic data interchanges, including support of employee and manager self-service functions

Lead HR effort for HRIS system upgrades, including testing and post-implementation communication and monitoring

HR Representative for necessary meetings with IT, OER, HR, Finance and with the HRIS software contractors

Create/maintain HRIS Software queries and reports– often requiring SQL coding

Run and Maintain Standing Reports / Ad-hoc queries, as required

Generate interface and check/correct data for upload for required compliance reporting, including but not limited to Affordable Care Act, Department of Justice, and Equal Employment Opportunity Commission, as required

Lead in data projects related to PeopleSoft, NeoGov, and PowerBI for the Department

Lead and support with HR’s Fiscal and Calendar year-end tasks

Support or lead the HR Divisions with improvement and automation projects, liaising between HR, Payroll, and IT/Consultants

Supporting Human Resources Department equity and inclusion efforts

Other duties as assigned

Qualification

PeopleSoftHRIS configurationSQL codingData analysisBenefits AdministrationAnalytical thinkingCommunication skillsTeamworkProblem solvingLeadership

Required

A Bachelor's Degree from an accredited college or university

Four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work

Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations

Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts

Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel

Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills

Approaches a problem or situation by using a logical, systematic, sequential approach

Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions

Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements

Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance

Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction

Acts to align own unit's goals with the strategic direction of the organization; defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives

Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome

Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness