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Edwards Lifesciences · 3 weeks ago

Events & Executive Support Coordinator

USA - California – Irvine

Full-time

Onsite

Mid, Senior Level

$70K/yr - $96K/yr

6+ years exp

Edwards Lifesciences is dedicated to innovation in cardiovascular care and is seeking an Events & Executive Support Coordinator. This role primarily supports event-related needs and executive assistant duties within the U.S. Marketing group, focusing on planning and executing events and providing administrative support.

BiotechnologyHealth CareMedicalMedical Device

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Plan and execute small on-campus events end-to-end, including timelines, run-of-show, vendor coordination, attendee communications, and post-event follow-up

Conduct event research (venues, formats, vendors, pricing, best practices) to support the events team and internal partners

Manage scheduling, meeting space reservations and logistics, including room bookings, A/V, seating, catering coordination, and calendar holds

Provide day-of event support, including check-in, setup/tear-down coordination, issue resolution, and stakeholder support

Coordinate logistics for Voice of Customer (VoC) meetings, such as schedule tracking, materials, room setup, and onsite support

Track, submit, and reconcile department purchases and expenses inclusive of POs, invoices, reimbursements, and documentation for approvals

Provide ad-hoc reporting and administrative support, including file management, tracking documents, and event wrap-up reporting (attendance, feedback, spend, learnings)

Serve as backup support for regional event coverage, assisting with planning and execution as needed

Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests

Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management

Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management

Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction

Plan and execute meetings, events, town halls, all-hands meetings, including on-site communication with some supervision

Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule

Other incidental duties

Qualification

Event planningExecutive administrative supportMicrosoft Office SuiteRelationship managementProblem-solvingAutonomyWritten communicationVerbal communicationAttention to detailConfidentialityFast-paced environment

Required

H.S. Diploma or equivalent

6 years experience directly related experience including executive administrative support

Preferred

Excellent written and verbal communications skills, including negotiating and relationship management skills

Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements

Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint

Advanced problem-solving skills

Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management

Completes tasks in resourceful and effective ways

Ability to manage internal and external confidential information with utmost discretion

Works autonomously within established procedures and practices

Ability to build and maintain strong relationships across the organization to influence and achieve objectives

Ability to work in a fast paced, dynamic work environment

Strict attention to detail

Ability to interact professionally with all organizational levels

Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels

Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Benefits

Competitive salaries

Performance-based incentives

A wide variety of benefits programs to address the diverse individual needs of our employees and their families

Company

Edwards Lifesciences

Glassdoor4.0

Edwards Lifesciences is a provider of science of heart valves and hemodynamic monitoring.

Founded in 1958

Irvine, California, USA

10001+ employees

http://www.edwards.com

H1B Sponsorship

Edwards Lifesciences has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (81)

2024 (70)

2023 (42)

2022 (65)

2021 (44)

2020 (28)