GLOVIS America, Inc. · 2 months ago
Administrator - National General Affairs (VPC Operations Support)
Montgomery, AL
Full-time
Onsite
Senior Level
5+ years expGLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA, committed to delivering quality service to customers in various industries. The Administration - National General Affairs position is responsible for purchasing activities, coordinating with the GA team and vendors, and managing financial processes related to the AL VPC.
AutomotiveTransportation
Responsibilities
Prepare General Affairs bills for the accounting department using the PR/TR system and SAP. Ensure all aspects of invoices are correct and accurate before submission into the PR/TR system
Review Purchase Orders (PO) for accuracy and obtain quotes. Continuously check multiple sources for best price options and communicate with requesters regarding POs. Convert purchase order (PO) to purchase request (PR) and obtain approvals before purchasing
Track and analyze purchases for approval, spending and outstanding invoices
Work with vendors to obtain statements and ensure accounts are paid and kept current
Prepare weekly invoice packet for accounting department for processing
Complete all Month End Reports; Monthly AP Accrual, Investment summary and Inventory report as required
Track credit card purchases, analyze statement for discrepancies, balance statement and prepare monthly credit card reconciliation
Investment related purchase including gathering investment information and prepare investment approval packet
Analyze aging AP activity and resolve with the appropriate procedures per the GA policy
Coordinate with VPC Operations Support department and FM department on contract negotiations with customer and vendors
Receive packing slips and ensure items are received as ordered. Alert requester items have arrived
Track MA VPC FM programs to ensure timely payments and projects within budget
Prepare investment approval packet (including gathering information from operations, obtaining quotes from vendors)
Process disposal of assets
Responsible for ensuring all assets are properly tagged and manages master asset list
Responsible for team wear process (obtaining sizes, ordering, distributing to team members)
Order Uniform for new hires and anniversary, and maintain log
Special projects as requested by local management and HQ
Other duties as assigned
Qualification
Required
High School Diploma Required
Excellent written and verbal communication skills Required
Basic knowledge of MS Excel, Word, PowerPoint, and Outlook, along with experience using database systems Required
Detail oriented with ability to work in deadline-driven environment Required
Interpersonal skills required in order to work with multiple departments Required
Strong ability to identify and correct errors Required
Ability to work in a fast-paced environment Required
5 years experience Required
Preferred
High School Diploma Preferred, but NOT Required
Benefits
Medical, Dental, and Vision Insurance
100% Company Paid Employee Life Insurance & Short-Term Disability
14 paid Company Holidays
80 Hours of Vacation
40+ Hours of Sick (Differing sick policy for CA, details provided in offer letter)
401K w/ GENEROUS Match
Eligible Tuition Reimbursement
Eligible for Auto Allowance
Eligible for Wellness Reimbursement of up to $50.00 Per Month
Eligible to Receive Referral Bonuses
Team Wear Including Safety Shoes
Eligible for Discretionary Bonus Annually
Years of Service Awards, Employee Assistance Program, Frequent Employee Appreciation Events & More!!
Company
GLOVIS America, Inc.
Hyundai GLOVIS is a leading Third-Party Logistics (3PL) provider specializing in Vehicle & Parts Logistics across the US and the Americas.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Alex (Juyoung) Cho
Executive Human Resource Business Partner of Americas
David Boatright
Chief Business Development Officer
Recent News
Mexico Business
2025-11-23
https://www.inquirer.com
2025-01-16
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