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Phamily · 1 day ago

Office Manager (Healthcare - New York City)

Manhattan, NY

Part-time

Onsite

Mid Level

$30/hr - $30/hr

3+ years exp

Phamily is a healthcare technology company focused on making proactive care management simple and scalable. They are seeking a proactive and organized Office Manager to oversee day-to-day operations and ensure the office remains efficient and welcoming for employees and visitors.

Health CareHealth DiagnosticsInformation TechnologyInternetVirtual Assistant

Responsibilities

You’ll act as the operational heartbeat of our NYC spaces (we have 2 office spaces), cultivating a polished and inviting workplace driving culture-enhancing initiatives, and ensuring seamless day-to-day functioning

Manage relationships with vendors and service providers (cleaning, trash, internet, deliveries, etc.)

Order and maintain office supplies, snacks, and equipment as needed

Plan and coordinate in-office team events such as lunches, meetings, and events

Support onboarding logistics for new hires (workspace setup)

Assist the Chief of Staff with administrative and operational tasks to improve efficiency

Track office-related expenses and support budget management for office operations

Serve as the main point of contact for office inquiries, building management, and deliveries

Other projects and tasks as assigned

Qualification

Office management experienceVendor managementGoogle Workspace proficiencyOrganizational skillsMultitasking skillsCommunication skillsInterpersonal skillsSelf-starter

Required

3+ years of office management, administrative, or operations experience (startup experience preferred)

Strong organizational and multitasking skills with keen attention to detail

Excellent communication and interpersonal abilities

Comfortable managing vendors and negotiating basic service agreements

Self-starter who takes initiative and ownership of the office experience

Proficient in Google Workspace and comfortable adopting new tools

Work on-site in the Manhattan, NYC office: Tuesdays - Thursdays 9:00 a.m. - 4:00/4:30 p.m. (with 30-minute lunch break) - OR Mondays - Thursdays 10:00 a.m. - 3:00 p.m