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Healthpeak Properties, Inc. · 1 month ago

Real Estate Administrator

San Diego, CA

Full-time

Onsite

New Grad, Entry Level

$26.44/hr - $28.84/hr

Healthpeak Properties, Inc. is seeking a Real Estate Administrator to join their on-site lab and life science property management team. The role involves assisting in the implementation of procedures and policies, maintaining tenant relations, and managing invoice records and vendor accounts.

Health CareReal Estate

Comp. & Benefits

Responsibilities

Answer management phones and assist with tenant needs

Respond to inquiries by providing routine information and or taking and delivering messages

Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports

Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc

Maintain inventory of office supplies and property staff directory

Monitor outside vendors for compliance of contracts and certificates of insurance

Assist with preparing and administering service agreements

Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents

Responsible for accounts payable, accounts receivable and reporting

Organize and code invoices

Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received

Responsible for issuing Purchase Orders (POs), tracking, and assigning the POs to invoices as they are processed for payment

Compiling and reviewing Tenant Billings and other miscellaneous charges

Provide management team with aged delinquency reports and send delinquency letters

Attendance is an essential function of the job and is required in-office five (5) days per week

Qualification

MRI softwareYardi softwareReal estate accountingMS WordMS ExcelMS PowerPointMS OutlookCustomer service skillsInterpersonal skillsCommunication skillsWork independently

Required

Must have a high school diploma or GED at minimum

Possess professional demeanor and excellent interpersonal and customer service skills

Have access to reliable transportation and maintain a valid driver's license

Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook

Excellent communication skills, both verbal and written

Ability to work independently

Attendance is an essential function of the job and is required in-office five (5) days per week

Preferred

associate or bachelor's degree preferred

Previous exposure to commercial property management preferred

Experience with MRI and Yardi software preferred

Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases