World Wide Professional Solutions · 3 weeks ago
Document Control Specialist - Syracuse, NY - Semiconductor
Syracuse, New York
Full-time
Onsite
Mid, Senior Level
$30/hr - $36/hr
2+ years expWorld Wide Professional Solutions is a project solutions organization focused on implementing innovative construction approaches. They are seeking a Document Control Specialist to manage and ensure the accuracy and integrity of company documents related to the Semiconductor Industry.
ConstructionProfessional ServicesStaffing Agency
Responsibilities
Manage storage and retrieval of company documents while ensuring their accuracy, quality, and integrity
Store, scan, image, organize, manage, and track company documents
Adhere to all client procedures and record retention policies
Safeguard information
Retrieve data per company guidelines
Archive inactive records in accordance with the records retention schedule
May support program documentation systems such as Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs
Other documents managed by the document control team include construction drawings, specifications, submittals, inspection and test reports, closeout documentation, meeting minutes and correspondence
Train employees on records management procedures and policies, including documentation uploading, retention, and retrieval
Assist with file migrations and audits
Perform administrative tasks as needed
Maintain office equipment
Prepare reports
Manage manual and electronic filing systems
Provide project notices as required to CM and AE
Coordinate document transfer and publish
Review and finalize record documentation
Maintain Project Distribution List and project Meeting Matrix
Provide Owner Administration support for Box, BIM360 and other user platforms as identified
Provide owner procured submittal or vendor document transfer
Support procurement for RFP supporting documents
Coordinate transfer of documents and owner response for notices and owner RFIs
Attend weekly risk, change management, and design management meetings
Attend monthly cost forecast meetings
Attend ad hoc positioning and programing report out meetings
Attend ad hoc design review meetings
Qualification
Required
Construction Document Control experience related to the Semiconductor Industry
Self-motivated
Technically skilled
Highly organized
Proven ability to work in a fast-paced dynamic environment
Work history must represent increased levels of responsibility on a progressive basis throughout their career
Good prioritization and time management skills
Ability to multitask and troubleshoot
Strong interpersonal, communication and customer service skills – communicate with internal and external business partners
Computer-savvy and well-versed in Microsoft Office products (Excel, Word, PowerPoint)
Must be self-directed and able to work independently
Highly motivated and focused individual
Detail-oriented, accurate, dependable, and trustworthy as there is contact with complex and sensitive documents
Excellent knowledge of Microsoft Office Suite including Power Point
2+ years of administrative experience in the construction management industry
2+ years of managing a Document Control Team
Ability to multi-task
Excellent verbal and written communication skills
Must be able to prioritize tasks and be well organized
Must have a pleasant personality to work with
Preferred
PM Web or other document control software experience is also desirable such as Blue Beam, Plan Grid, Procore, Adobe Pro, etc
Benefits
Medical, dental, and vision insurance
Life insurance
Short-term and long-term disability coverage
401(k) with company match
Paid holidays and paid time off
Company
World Wide Professional Solutions
World Wide Professional Solutions is a professional services company that offers staff augmentation, safety management, and commissioning.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2025-04-16Acquired
Leadership Team
Bob Arquilla
Vice President Human Resources
Company data provided by crunchbase