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Wella Company · 2 days ago

Senior Paralegal - Corporate & Marketing

New York, NY

Full-time

Hybrid

Mid, Senior Level

$115K/yr - $130K/yr

7+ years exp

Wella Company is one of the world’s leading beauty companies, comprised of a family of iconic brands. They are seeking a highly skilled and experienced Senior Paralegal to support their Corporate and Marketing teams, focusing on corporate governance, subsidiary management, and contractual matters.

BeautyCosmetics

No H1B

Responsibilities

Support the Corporate Team in preparation and maintenance of corporate records, including minutes, resolutions, and consents for the board of directors in an international portfolio of subsidiaries

Assist with the planning, coordination, and execution of board meetings for the subsidiaries, meeting logistics, and distribution of meeting materials

Maintain global subsidiary corporate governance calendars (i.e. annual/quarterly as applicable) and ensure timely filings and compliance with applicable legal and regulatory requirements

Support Senior Counsel in legal entity/subsidiary management and compliance, including formation, dissolution, and ongoing maintenance of domestic and international entities

Organize corporate documents such as bylaws, charters, and corporate policies

Maintain and update entity management systems (e.g., CSC and SharePoint)

Coordinate with local teams (legal, finance, compliance) and external counsel as needed

Support on due diligence projects internally and on diligence portals

Assist in the notarization process and coordinate with directors and officers regarding appointments and removals

Support the KYC process and respond to KYC requests

Collect signatures for corporate documents and manage the mailing of documents to local legal entities

Handle requests for legal entity corporate documents

Monitor changes in governance laws, regulations and filing requirements, and assist with policy updates and implementation

Review and analyze standard form agreements, including NDAs, MSAs, SOWs, and vendor agreements, primarily in the marketing and procurement areas

Assist in drafting and revising basic contract language under attorney supervision

Help maintain and organize contract databases and/or management systems (e.g., SharePoint, CLM platforms)

Support on litigation management, including document productions

Qualification

Corporate governanceContract reviewEntity managementDue diligenceLegal technologyMicrosoft Office SuiteAnalytical skillsFluency in FrenchFluency in SpanishOrganizational skillsCommunication skillsAttention to detailTeam player

Required

Bachelor's degree required; paralegal certificate from an ABA-approved program preferred

Minimum 7+ years of experience as a paralegal, with significant experience in corporate governance, subsidiary and entity management

Contract review and contract management experience in a global corporation

Experience with contract drafting and management

Proficiency in corporate governance software/tools (CSC) and Microsoft Office Suite and SharePoint

In-depth experience working on company due diligence projects internally and on external diligence portals

Exceptional organizational, communication, and analytical skills

Strong attention to detail and ability to manage multiple priorities effectively in a fast-paced environment

Ability to maintain confidentiality and exercise sound judgment

Strong initiative, self-starter, and team player

Ability to work in a complex and matrixed structure, partnering with stakeholders across businesses and functions

Preferred

Experience working in or with highly regulated industries (e.g., beauty, retail, consumer and financial industries a big plus)

Working in international companies is a huge plus

Litigation experience in a global corporation is a plus

Experience managing document production, depositions, and filings for litigation matters is a plus

Familiarity with legal technology platforms such as contract lifecycle management (CLM) tools, e-discovery software, and AI-enabled legal research platforms is a plus

Notary Public certification strongly preferred

Fluency in French and/or Spanish is a plus