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Ormat Technologies, Inc. · 13 hours ago

Executive Assistant 2

Reno, NV

Full-time

Onsite

Senior Level

5+ years exp

Ormat Technologies, Inc. is a company focused on resource development, and they are seeking an Executive Assistant II to support the Senior Vice President of Resource, Drilling and EGS. The role involves managing calendars, organizing travel, and providing comprehensive administrative support to ensure efficient operations within the business unit.

EnergyEnvironmental ConsultingGeothermal EnergyRenewable Energy

Responsibilities

Provide comprehensive support to the executive by actively managing tasks, anticipating needs, and ensuring efficient follow-through on responsibilities

Acquire and maintain an in-depth understanding of Ormat’s business in order to knowledgably support the needs of the executive(s) and the business unit(s)

On behalf of the executive, manage and prioritize information flow and requests from various sources in a timely and accurate manner. Track, report, and follow-up on action items

Manage executive’s complex, shifting calendar with multiple time zones, priorities, and stakeholders. Proactively identify and resolve scheduling conflicts and logistical needs

Proactively manage priorities, deadlines, and workflows to alleviate the Executive's workload and ensure seamless operations. Take initiative to independently research, organize, and advance projects and assignments as far as possible before presenting to the Executive for review or final decisions; for example, reconciling credit card statements

Support business unit(s) in planning and executing events and meetings, including drafting agendas, engaging stakeholders, and planning logistics

Organize and manage executive’s travel scheduling and planning. With the support of Ormat travel services, ensure travel arrangements and subsequent adjustments are addressed in a timely manner. Prepare detailed itineraries and ensure contingency plans are addressed. Ensure compliance with travel visa requirements for the executive(s)

Attend meetings, manage and support agendas, take minutes, and track and follow-up on team action items

Support executive by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications

Support business unit(s) management in the organization of planning and administrative tasks

Format information for internal and external communication – memos, emails, presentations, reports. Make internal and external business presentations as requested

Screen phone calls and emails, summarize information for decision-making

Use and create tools for effective communication and organization, such as power point presentations and spreadsheets

Practice the highest level of confidentiality to protect operations and maintain staff confidence

Maintain a professional demeanor as a representative of Ormat and the Executive(s)

Serve as the point of contact among executives, employees, clients, and other external partners

Handle administrative needs, such as tracking and reporting expenses

Other projects as assigned

Qualification

Microsoft Office SuiteCalendar managementBusiness presentationsReport analysisCommunication skillsProfessional demeanorOrganizational skillsInterpersonal skillsTime managementInitiative