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University of Tennessee, Knoxville · 3 weeks ago

Administrative Associate 3

Memphis, TN

Full-time

Onsite

Mid Level

$19.67/hr - $19.67/hr

4+ years exp

The University of Tennessee - Knoxville is seeking an Administrative Associate 3 to provide day-to-day administrative support to the Chairman and the Department of Radiology. The role involves serving as the main point of contact for the department, managing administrative tasks, and collaborating with hospital personnel and faculty candidates.

Higher Education

H1B Sponsor Likely

Responsibilities

Serves as administrative support to the Department Chair, faculty, and staff of the program/department. Attends faculty meetings and records minutes of monthly faculty meetings

Enters all travel, time, and accounts payable into DASH/Oracle. Prepares H1-B Visa applications, answers department phones, orders supplies, prepares housekeeping and maintenance requests, and acts as liaison between various hospitals and staff members

Collects and submits attendance records, evaluations, and all paperwork for the College of Medical Education and Continuing Education credits

Provides verifications of former residents, fellows, and faculty

Collaborates with the administration of Regional One and Le Bonheur Children's Hospital, and respective practice plans to schedule faculty candidates’ interviews

Partners with the Director to prepare offer letters, appointment letters, and all other documents required for faculty appointment with the University

Assists with the radiation badge and equipment reporting for both Regional One and Le Bonheur Children's Hospital

Works with the Medical Student Director to process students in the teaching program. Schedules rotations for the department and assist faculty with student evaluations

Assists Chairman with annual faculty evaluations

Gathers all the faculty academic activities, such as abstracts, lectureships, visiting professorships, grand rounds, outside teaching activities, departmental teaching activities, publications, etc

Prepares all evaluation forms including re-appointment letters and the packet for each faculty member. Submits to the Office of Faculty Affairs

Assists with formatting and printing posters for presentations, meeting preparations, letters, and transcription, as needed

Performs other related duties as assigned

Qualification

Microsoft OfficeAdministrative supportProblem-solvingCommunication skillsMultitaskingResourcefulnessPrioritizationInitiative

Required

High School Diploma or GED. (TRANSCRIPT AND/OR CERTIFICATION REQUIRED)

Four (4) years of administrative/clerical experience; OR Associate's Degree and two (2) years of work-related experience; OR Bachelor's Degree in lieu of experience

Ability to demonstrate initiative, resourcefulness, and problem-solving skills

Ability to prioritize work, establish procedures and systems

Ability to ensure orderly and timely workflow for the department

Ability to demonstrate excellent oral and written communication skills

Ability to multitask

Proficient using Microsoft Office products Word, Excel, and PowerPoint

Preferred

Experience in a higher education environment

Company

University of Tennessee, Knoxville

Glassdoor4.3

As the state’s land grant, research-intensive institution, the University of Tennessee, Knoxville, is a university that leads.

Founded in 1794

Knoxville, TN, US

10001+ employees

https://www.utk.edu

H1B Sponsorship

University of Tennessee, Knoxville has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (143)

2024 (100)

2023 (100)

2022 (83)

2021 (77)

2020 (108)