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Brazos Valley Food Bank · 3 weeks ago

Fund Development Manager

Bryan, TX

Full-time

Onsite

Mid, Senior Level

$58K/yr - $63K/yr

3+ years exp

Brazos Valley Food Bank (BVFB) is seeking a Fund Development Manager (FDM) to lead and manage all fundraising efforts to support its mission. The FDM will be responsible for planning, implementing, and tracking revenue-generating strategies, including direct mail, grants, and major gifts, while collaborating closely with the Executive Director and the Board's Fundraising & Marketing Committee.

CharityFood DeliveryNon ProfitNutrition

Responsibilities

With Executive Director, develop an annual comprehensive fundraising plan, including timelines and benchmarks, aligned with organizational budget goals and BVFB strategic priorities

Monitor revenue-projection progress regularly, discuss with Executive Director and create and implement contingency strategies in order to pivot when goals are at risk

Analyze donor trends, segmentation, giving levels, and campaign performance year over year to identify opportunities for growth

Prepare monthly fundraising dashboards, metrics, and board‑facing reports

Collaborate with Executive Director on high‑level strategic planning, campaign development, and long‑term revenue initiatives

Serve as primary contact with BVFB’s direct mail vendor

Ensure timely story content, photos and quotes are selected by the CEM and personally ensure organizational updates for mailings

Review proofs for accuracy, clarity, dignity (human centered content), and donor‑centered messaging

Track campaign performance (response rate, average gift, total revenue) and recommend improvements

Manage the complete grant lifecycle: prospecting, BVFB qualification review, proposal writing/editing, submission, compliance monitoring, and reporting

Maintain annual master grant templates, standard narratives, and data summaries, ensuring consistency and accuracy across applications

Coordinate cross‑department data collection when additional information is required, ensuring accurate program outputs, outcomes, and financial documents are prepared on schedule

Maintain a grants calendar with deadlines, reporting requirements, award statuses, and follow‑up tasks

Build relationships with program officers, foundation representatives, and community foundations

Conduct prospect research to expand pipeline of individual and/or corporate supporters

Develop individual cultivation plans for top donors and prospects, including meeting preparation, moves‑management strategy, and stewardship touchpoints

Support Executive Director in major donor meetings by preparing briefing memos, donor histories, and solicitation materials

Manage corporate engagement strategy, including sponsorship programs and year‑round partnership opportunities

Ensure timely follow‑up, tracking of donor interactions, and coordination of personalized donor experiences and tours

Coordinate with peer, the Communications & Events Manager (CEM) to develop monetary sponsorship goals and fundraising strategies for BVFB‑led events

Develop sponsor packets, proposals, and customized pitch materials

Identify, cultivate, and secure event sponsors at all levels, track benefits, commitments, and payment statuses

Serve as fundraising lead at events, stewarding sponsors and conducting donor relationship‑building

Conduct post‑event revenue analysis, including KPI review, ROI calculation, and donor follow‑up

With the CEM, develop donor education strategies that build understanding of hunger issues, BVFB programs, and community needs

Promote Donor‑Advised Funds (DAFs), matching gifts, and planned giving options

Meet with Board Members to coordinate fundraising involvement, secure introductions, and support board‑led outreach efforts

Participate in strategic discussions with the CEM regarding creation of donor‑centered impact reports, stewardship touches, and annual donor appreciation initiatives

Oversee donor CRM accuracy, including gift entry, coding, notes, and segmentation by implementing reporting that provides checks and balances with the Community Engagement Assistant (CEA)

Establish and maintain data standards, SOPs, and documentation procedures

Ensure timely and accurate donor acknowledgments, including customized stewardship letters for higher‑level gifts

Generate donor lists and reports for campaigns, events, audits, board presentations, and external partners

Develop and maintain donor stewardship and gift recognition policies

Research, draft, and get reviewed and approved various procedures, such as

Develop and update fundraising‑related SOPs (who can accept monetary donations, what the process is from start to finish, etc.)

Organizational Gift Acceptance Policy (what kind of donations BVFB can and will accept)

Ethical AI use in fundraising Policy

Monetary Donor Recognition Guidelines (photo Opps, social media posts, etc.) by financial gift size, frequency of donations, etc

Guidelines for size of donations that necessitates BVFB staff engagement (such as recruiting volunteers, staffing a table at an event, being fiscally responsible for collecting funds at the event, etc.)

Ensure adherence to Association of Fundraising Professionals (AFP) ethical standards, IRS regulations, and state charitable requirements

Maintain confidentiality and strict data security protocols

Oversee all fundraising task training, goal setting, coaching for the CEA

Conduct regularly scheduled, documented one-on-one meetings with the CEA

Instill in CEA the importance of the highest customer service

Check all work of direct reports before releasing externally

Recommend training and conference opportunities for growth for CEA, when applicable and if funds allow

Handle all disciplinary action per policy related to CEA performance/conduct

Conduct regularly scheduled workload management meetings with CEA and Communication & Event Manager

Conduct required joint performance reviews of the CEA

Assist with hiring of new members of the Development Department, when requested

Develop annual fundraising expenses (direct mail solicitation, donor recognition, etc.) based on historical spending, as well as potential needs for the Fundraising cost center

Assist Accounting & Finance Professional code incoming revenue to proper revenue category

Ensure Fundraising expenses adhere to Board approved annual budget

Coordinate with Accounting & Fundraising Professional to reconcile revenue and maintain accurate records

Review all bids, quotes & proposals for relevant work per policy and discuss with Executive Director before acting

Represent Fundraising during auditing events (annual independent financial audit, Houston Food Bank Affiliate Food Bank monitoring visit, other)

Ensures that BVFB strategies adhere to contractual obligations, when applicable (AFB contract, direct mail contract, etc.)

Ensure all required department reports are completed and submitted on time

Review reports to analyze trends, needs, etc

Oversee proper operation and integration of technology of BVFB payment platforms (Stripe, Bloomerang, Apple & Google Pay, PayPal, OneEach webhosting)

Ensure that technology that is in use and available is best used to enhance efficiency, etc

With direct reports, identifying and fundraising volunteer needs, training, and supervision

Developing written job descriptions, including skills and education needed to fulfill the job

Maintain Standard Operating Procedures (SOPs) for fundraising tasks

Follow all BVFB written Policies & Procedures

Get approval from the Executive Director in advance of any unbudgeted financial expenditure

Discuss all ideas and changes with the Executive Director before acting, during probationary period

Attend and come prepared for all 1:1 session with the Executive Director

Attend and actively participate in all weekly strategy meetings with the Executive Director and Communication & Event Manager

Attend and actively participate in All Staff Quarterly scheduled staff meetings

Communicate effectively, appropriately and in a timely fashion with the Executive Director

Engage with and participate in relevant Feeding America (FA) opportunities

Serve as the BVFB representative with Feeding Texas (FT) committees/work groups/trainings representing Communication

Planning for and controlling/managing change

Keep empowerment of people facing hunger in mind with all that you do

Assist in BVFB disaster related efforts, when needed

Other duties as assigned and needed

Qualification

Fundraising experienceGrant writingDonor CRM systemsBudget managementProject managementMicrosoft OfficeData analysisResearch abilitiesCommunication skillsInterpersonal skills

Required

Degree in Business, Communication, Marketing, Public Relations, the Arts or related

Minimum 3–5 years of paid, professional fundraising experience, preferably in a nonprofit environment

Demonstrated success in paid grant writing, donor cultivation, and/or campaign management

Experience working directly with major donors, foundations, and corporate partners

Experience with developing and adhering to a professional budget

Proven coaching/managerial experience (3-5 years minimum)

Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, google docs

Proficiency in donor CRM systems (e.g., Bloomerang, Raiser's Edge, DonorPerfect, or equivalent)

Project Management skills – completing tasks that require input/information from other colleagues

Experience reviewing transactions and pulling reports in online platforms such as Stripe, PayPal

Experience managing payment platforms such as Apple and Google Pay

Experience creating website donation landing pages

Proficiency using email (Outlook) and web-based tools

Experience using video conferencing tools, such as Teams, Zoom and other

Ability to extract, analyze, and interpret fundraising data

Basic clerical skills needed, such as mail merge, thank you letter generation, etc

Highly responsive, conscientious, and professional with BVFB staff, Board and existing and potential BVFB constituents

Driven and enthusiastic but also mission-grounded and inspired

Excellent attention to detail, strong follow-through and highly ethical, with firm boundaries

Integrity is necessary, understanding the importance of confidentiality, exercising good judgement and discretion

Ability to juggle multiple projects with diligence and accuracy, adhering to deadlines in a fast-paced environment

Ability to motivate self, donors, and other staff

Superior interpersonal skills, with the ability to listen and build rapport with people in authentic ways

Ability to quickly learn about the organization – its mission, its strategies, its programming, etc. in order to write and talk about it at a high level

Superior verbal and written communication skills, with the ability to explain concepts in clear, compelling, and persuasive ways, including aligning project goals with funder expectations

Research abilities, understanding the mission and priorities of potential funders/donors/corporations to identify funding opportunities that match the organization's work

Ability to search publicly available research data sets to write statements of need, needs assessments, etc. for written proposals (case making)

Strong editing skills, with the ability to reword/rephrase for particular audiences

Ability to work with other staff across departments to gather evidence - pictures, stories, financial information, statistics – to support ask/written proposals

Comfort with data – understanding importance of accuracy, trends, and results to projections

Knowledge of food bank operations and programs, as well as government safety net programs, a plus

Passion for the mission of feeding people

Must be able to give and accept constructive criticism

Must be able to pass criminal background check

Possible overnight stays for conferences/trainings

Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry up to 50 lbs., perceive depth, operate a motor vehicle, and operate motor equipment

Conditions may include working inside, working outside, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane

Equipment (machines, tools, devices) used in performing only the essential functions including computer and related equipment, calculator, copier, fax machine, telephone, and automobile