COLSA · 1 day ago
Senior Executive and Personal Assistant
Huntsville, AL
Full-time
Onsite
Senior Level
5+ years expCOLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives. This role involves managing complex calendars, arranging travel, and coordinating executive engagements while maintaining professionalism and discretion.
Cyber SecurityInformation TechnologySoftware
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support
Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives
Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision
Arrange executive travel, prepare detailed itineraries, and process expense reports
Coordinate executive engagements, corporate hospitality, and leadership-related events
Support executive meal coordination (daily/weekly), including setup and cleanup
Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment
Greet and host visitors, providing high-level hospitality and client-facing support
Answer and direct calls on multi-line phone systems with professionalism and discretion
Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office
Maintain and organize digital and physical filing systems
Handle executive correspondence with professionalism and confidentiality
Support payroll and accounts payable processing for associated business entities
Track receipts, manage petty cash, and maintain related documentation
Perform occasional local errands and manage the company courier vehicle
Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate
Facilitate personal meal arrangements, purchasing support, and household or service coordination
Arrange repairs, services, and maintenance for select executive-related properties
Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required
Qualification
Required
Bachelor's degree or higher required; preferably in business-related discipline
Minimum of 5-8 years of experience supporting C-level executives; combined executive/personal assistant capacity preferred
Availability required during business hours and outside of standard hours, as needed
Exceptional situational awareness, emotional intelligence, and relationship management skills; able to maintain composure, clarity, and professionalism in dynamic situations
Excellent interpersonal, written, and verbal communication skills
Exceptional problem-solving, critical thinking, and attention to detail
Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions
Proven ability to manage sensitive, high-priority, and non-routine information
Dependable, results-oriented, and highly resourceful, with a strong sense of urgency and excellent judgment
Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Microsoft Teams and similar productivity software
U.S. Citizenship required; must be able to undergo criminal background investigation prior to hire
Preferred
Active security clearance
Experience with QuickBooks or similar accounting/financial management software
Background in bookkeeping, expense processing, financial tracking, or accounts payable/expense reconciliation
Prior experience supporting senior military or government leaders, or familiarity with US military protocols, customs, and organizational structure
Experience planning and supporting executive or VIP events, including guest coordination, seating logistics, and protocol considerations
Prior executive support in a family-owned business or multi-entity environment where priorities span business and personal matters
Company
COLSA
COLSA's full-scale capabilities include cyber and information warfare, rapid prototyping and engineering, uncrewed systems, acquisition, logistics, studies and analysis, data science, and systems and software engineering.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Van Corum
Deputy CEO & CFO
Ivan Garcia
Chief Technology Officer
Company data provided by crunchbase