NextPhase Search ยท 1 day ago
Executive Assistant
Boston, MA
Full-time
Onsite
Senior Level
5+ years expNextPhase Search is a leading global growth-focused private investment firm seeking an experienced Executive Assistant for their Boston office. The role involves providing high-level administrative support to a team of senior investment professionals, including managing schedules, coordinating travel, and ensuring efficient office operations.
Staffing & Recruiting
Hiring Manager
Andrea Greiff
Responsibilities
Serve as the strategic gatekeeper to protect investment professionals' time and access, performing heavy diary management
Expertly coordinate all domestic and international travel logistics, including flight reservations, hotel accommodations, car services, and managing any necessary visa arrangements
Manage expense processing (experience with SAP Concur is advantageous), maintain professional contacts, and create and maintain efficient filing systems
Produce and process correspondence as needed, prepare presentations prior to meetings, and manage reports and sensitive information, strictly ensuring confidentiality and professionalism
Coordinate with internal systems teams to ensure professional tools (i.e., laptop, iPad, iPhone, etc.) are in good working order
Provide telephone coverage for team members and act as backup for other Executive Assistants and Reception staff as needed (e.g., covering breaks, annual leave, or illness)
Checking email over the weekend and after hours is a requirement
Qualification
Required
A minimum of five or more years of relevant experience
A Bachelor's degree
Prior experience in the Private Equity or Financial Services sector
Must be a team player with an extremely positive attitude
Requires strong emotional intelligence and outstanding relationship-building skills for effective internal and external dealings
Excellent written and verbal communication skills
Extreme attention to detail and impeccable grammar and spelling
Proactive in approach, consistently foreseeing potential problems and identifying effective solutions
Capable of using sound judgment and diplomacy
Proactively seeking projects that improve team workflow and efficiency
The ability to persevere, negotiate, and explore every option to achieve the preferred outcome for team members
Must be able to respond effectively to variable workflow and maintain composure in a high-pressure environment
Must be willing to accept constructive feedback, learn from mistakes, and handle mundane tasks
Preferred
Prior experience in the Private Equity or Financial Services sector
Benefits
Flexibility & Paid Overtime: This is a non-exempt position where overtime is expected and overtime is paid. You must be flexible and willing to come in early or stay late on short notice, and you will be compensated accordingly, so a great way to earn extra income!
Company
NextPhase Search
Primarily referral-based executive and administration search firm servicing top tier firms with needs assessment and talent acquisition.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase