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Alfred University · 3 weeks ago

Finance Project Manager/Executive Assistant

Alfred, NY

Full-time

Onsite

Entry, Mid Level

$24.49/hr - $25.89/hr

2+ years exp

Alfred University is a historic institution committed to education and social justice since 1836. The Finance Project Manager/Executive Assistant will work closely with the CFO to manage divisional projects, maintain the CFO's calendar, and support various financial operations and communications.

EducationHigher EducationUniversities

Responsibilities

Develops and maintains project timelines and task assignments, monitors and records progress and milestones

Assists CFO and Financial Analyst team with journal entries and budget adjustments

Assists in the preparation of Board related communications and meeting prep for four (4) Committees: Audit, Investment, Finance, Facilities & Grounds

Ensures board committee packets are forwarded to the President’s Office in a timely manner

Maintains the day-to-day activities of Saxon Inn Inc. – filing for special permits, processing annual license renewals, annual inventory count

Prepare insurance renewal documents

Organize and create files, managing filing system both electronic and in paper form. Manage the record retention/policy retention procedures

Prepare facility or event contracts for signature by CFO; manage requests, mailings and submissions of signed documents

Field general requests for Certificates of Insurance and issue accordingly

Assists the Controller with the year end audit workpapers. Works with the university attorneys and CFO to gather, execute, and maintain legal documents

Ensures superior customer service to all constituents

Cross-train with Business Office positions to function as backup and other duties as assigned

Project implementation for specific projects as assigned

Reconcile Business & Finance credit card: approval of all charges, attaching receipts to statements electronically and submitting

Maintain official divisional organizational chart; update and distribute as necessary

Other duties as assigned

Supports and assists in creating intersections for faculty, staff and students that will assist in transforming people’s lives

Supports and assists in creating an evolving culture of mentoring and rich engagement opportunities for faculty, staff, and students

Maintains a commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experience

Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment

Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols

Effective written and oral communication skills

Contributes to the overall success of the University by performing other duties as assigned

Qualification

Accounting Principles (GAAP)Project Management SoftwareERP SystemsMicrosoft OfficeProject Management MethodologyInterpersonal SkillsOrganizational SkillsWritten CommunicationOral Communication

Required

Bachelor's Degree in Accounting/Business Administration or equivalent education and experience is required

2 years of accounting and/or project management experience required

A working functional knowledge of Accounting and ERP Systems such as STC Banner

Demonstrated knowledge of Accounting Principles (GAAP) and Procedures

Working knowledge (education or work-related experience) of Project Management methodology and/or Business Process Analysis is essential

A working functional knowledge of Project Management Software such as Asana

Advanced Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Work/school records would confirm the existence of superior skills or attributes in the following areas: sound judgment, discretion, dependability, organizational and interpersonal skills, professional work output, energy and enthusiasm, ability to interact with all levels of the AU community and constituents, diplomacy, initiative, function independently with only occasional review and direction

Candidate must possess the ability to multi-task in a fast-paced, open office environment and prioritize

Position requires the strictest level of confidentiality

With or without reasonable accommodations the incumbent must be able to read and write and speak the English language at a college level

Be capable of performing sometimes complex mathematical calculations, statistical calculations and other higher mathematical operations

Must be able to communicate with all levels of the institution in written and spoken form

The individual must be able to work independently

The ability to maintain regular and prompt attendance is essential to the successful performance of this position