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AVI-SPL · 3 weeks ago

HR/Onboarding Specialist

US-FL-Tampa

Full-time

Onsite

Entry Level

1+ years exp

AVI-SPL is a digital enablement solutions provider that specializes in collaboration technology solutions. The Onboarding Specialist will manage the onboarding process for new hires, serving as the primary contact for onboarding activities and collaborating with project managers to ensure a smooth onboarding experience.

AudioAudio/Visual EquipmentDigital MediaProfessional ServicesSoftware

Responsibilities

Provide assistance to new hires in navigating pre-employment activities such as background checks and drug testing, as well as completing essential onboarding documents such as I-9 and E-Verify, ensuring all tasks are completed promptly

Effectively communicate new hire information and any updates to the payroll, IT, and HR departments

Take responsibility for collecting and processing all necessary documentation for new hire onboarding

Address ad hoc requests from managers, including temporary staffing needs

Serve as the main point of contact for security badging requests, ensuring timely completion of all badging documents

Support multiple badging contracts, collaborating with various project managers and external clients

Conduct thorough data reviews of new hire information transferred from the recruitment application to the onboarding system, rectifying any errors as necessary

Administer the Referral and Tuition Reimbursement programs

Coordinate post-accident drug screenings as required

Provide support to the global HR team whenever assistance is needed

Contribute to enhancing the overall employee experience

Receive cross-training in multiple HR areas to broaden skill set

Manage the Welcome team's inbox and promptly respond to onboarding-related inquiries

Perform additional assigned duties as required

Qualification

HRIS proficiencyData gatheringAttention to detailCommunication skillsConfidentialityMicrosoft applicationsOffice environment experienceTeam-oriented mindsetCritical thinkingAdaptability

Required

Proven experience in conducting comprehensive information gathering, showcasing the ability to efficiently collect data across diverse subjects within tight timeframes

Proficiency in managing multiple tasks while adapting to shifting priorities

Capacity to work independently and think critically, ensuring timely completion of assignments

Demonstrated aptitude for maintaining strict confidentiality and handling sensitive matters with utmost discretion

Ability to thrive in a high-volume, fast-paced environment

Exceptional attention to detail, leaving no room for oversight

Strong communication skills, both written and verbal, characterized by clarity and professionalism in interactions with internal and external stakeholders

Effective collaboration and engagement with employees, clients, and colleagues, while fostering productive relationships at all organizational levels

A team-oriented mindset, valuing cooperation, and collective success