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The George Washington University · 3 weeks ago

Academic Department Administrator

Washington, DC

Full-time

Onsite

Mid Level

$21.27/hr - $27.63/hr

3+ years exp

The George Washington University’s Corcoran School of the Arts and Design is seeking an Academic Department Administrator to support the Music Program. This role involves coordinating logistical aspects of the program, managing budgets, and ensuring the smooth operation of academic and administrative functions within the school.

Higher Education

No H1B

Responsibilities

Coordinates all logistical aspects within the program, including curricular performance activities, space, food and beverages, print and digital program material, student recruitment, speaker travel, and events, among other tasks

Support the operational functions of the school facilities, including submitting building repair requests and following up with facilities and the Corcoran team

Answers routine requests for information from current students, prospective students, and the public and directs them to appropriate sources, offices, or advisors

Develops and monitors budgets and prepares and processes all financial-related matters, including purchase orders, supplemental compensation, invoices, honorarium, stipends, volunteer appreciation recognition, and expense reimbursements

Manages and orders supplies for the department. Maintains department P-card. Ensures budget compliance with institutional policies and procedures

Manages student enrollment in studio lessons and ensembles alongside the program head and director of performance studies

Supports the administrative operations of the program, including developing and maintaining databases (such as lists of alumni and email distribution lists); managing programmatic and school space requests; scheduling, supporting/attending, producing agendas and minutes; preparing correspondence designed to effect action or publicize programmatic activities and to disseminate information about relevant events and opportunities to the department community (jobs, internships and other opportunities for students); editing and submission of the schedule of classes for both the regular and summer semesters, editing bulletin copy, helping with new course proposals and program changes; and compiling/distributing various assessments

Assist the Program Head with key academic tasks, namely preparing the academic schedule and collecting and storing syllabi

Hires/supervises work-study students

Regularly updates programmatic web platforms and helps compile department newsletter material

Tracks donations and manages departmental correspondence with donors

Processes classroom and academic technology requests

Liaison between departments and offices within CCAS and GW

Collaborate with the designated central staff on the payment process for Corcoran. Monitor, document, and coordinate program payments

Qualification

Microsoft Office SuiteOrganizational SkillsCustomer ServiceScheduling ExperienceAdobe Creative SuiteGoogle WorkplaceSocial Media KnowledgeAttention to Detail

Required

High school diploma/GED plus 3 years of relevant professional experience, or a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience

Excellent customer service skills

Superior organizational skills and attention to detail

Understanding and experience with scheduling

Proficiency in the Microsoft Office suite, including Excel and Word

Knowledge of, or ability to learn, the Adobe Creative Suite, Google Workplace applications such as Google Docs and Google Sheets, and various social media platforms

Benefits

Comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits.