Roger Williams University · 3 weeks ago
Administrative Assistant, Student Programs, Leadership and Orientation
Bristol, RI
Full-time
Onsite
Mid Level
3+ years expRoger Williams University is dedicated to preparing students to solve challenging problems with innovative solutions. The Administrative Assistant for Student Programs, Leadership and Orientation is responsible for a variety of administrative and secretarial duties, ensuring the efficacy of the department and overseeing student work study programs.
Higher Education
Responsibilities
Perform a variety of administrative and secretarial duties and ensure the efficacy of the department
Assume primary responsibility for the accuracy and timeliness of routine and non-routine projects and assignments
Hire, train, oversee and coordinate financial aid paperwork and time sheets for all work study students
Assist with payroll paperwork for the Orientation Advisor staff
Conduct grade and disciplinary checks to certify eligibility of student leaders and Orientation Advisors
Supervise Front Desk student staff
Coordinate and schedule Design Center tasks including but not limited to flyers, posters and banners to the designated space areas approved for posting on University premises
Bill appropriate departments for Design Center work
Work with department staff for University Ticket Box Office; create ticket links and answer questions regarding the program
Maintain and update the Student Activities Funds files for all student club organizations expenditures
Coordinate and prepare purchase request orders and check requests for payment to business agents
Coordinate and prepare purchase request orders, check requests and credit card purchases for Student Clubs and Organizations
Track the departmental budget and investigate any discrepancies with charges to budget line items
Prepare the appropriate budget transfer forms with the necessary adjustments for approval
Assist staff with financial paperwork
Order and maintain department and Design Center supplies in a timely manner
Utilize Hawk Link program for department processes including reserving banners and table reservation process, student employee applications and club expenditures
Assist in the support of New Student and Family Orientation program by answering questions from families, incoming students, and the University Community
Answer, respond and route telephone calls, faxes and e-mails to appropriate staff member(s)
Schedule appointments as needed
Maintain and organize the central files for the department
Photocopy material as needed
Receive and process incoming mail
Coordinate work study staff training with Associate Director
Oversee the office safe and maintain the office cash bank/drawer, office deposits, and club and organization deposits according to established department procedures
Maintain reservation book table and banners posting for advertisement purposes
Proofread memoranda, letters and any significant publications for the department including but not limited to student handbook, Orientation materials, website text, student-employee handbook, departmental publications, and annual report
Attend weekly departmental meetings as required
Prepare agendas and record minutes for weekly departmental meetings as required
Qualification
Required
An Associate's degree in a related field
Demonstrable computing skills and efficiency utilizing complex computing applications on the systems and programs of University's choice, currently by way of example, Microsoft Office Suite, Adobe Suite, and the Internet
Minimum of three to five years of secretarial and/or administrative office experience working in a higher education environment
Experience working in a high traffic environment and working with a student population
Ability to function independently, pay close attention to detail, and prioritize multiple projects
Exhibit a high degree of initiative for bringing tasks to successful completion and succeeding in achieving and stated goals
Communicate clearly, purposefully and effectively to faculty and staff, students, parents and vendors in a professional manner
Exhibit versatility and flexibility in a fast-paced, unpredictable environment in order to meet and/or exceed the expectations of evolving priorities and needs
Work effectively with others, sharing relevant knowledge and information as needed
Ability to demonstrate a positive attitude and accept constructive criticism as a measure of modeling improved performance and outcomes
Preferred
Experience supervising student work study students
Social Media knowledge and proficiency; currently by way of example, Twitter, and Facebook
At the University's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the University, an equivalent combination of education and experience specifically preparing the candidate for success in the position
Company
Roger Williams University
Roger Williams University is a private coeducational American liberal arts university located in Bristol, Rhode Island.
1001-5000 employees
H1B Sponsorship
Roger Williams University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (6)
2024 (2)
2023 (3)
2022 (3)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageTotal Funding
$5.65MKey Investors
ØrstedNational Endowment for the Humanities (NEH)
2024-05-30Grant· $2.5M
2024-01-25Grant· $3M
2023-01-10Grant· $0.15M
Leadership Team
Vaughn Crichlow
Dean & Professor
Recent News
Providence Business News
2025-12-18
2025-11-26
2025-11-19
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