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Loretto · 3 months ago

Talent Acquisition Front Desk Associate - Part Time

13205

Full-time, Part-time

Onsite

Entry Level

$19.04/hr - $22.42/hr

1+ years exp

Loretto is a health and rehabilitation company seeking a Talent Acquisition Front Desk Associate. This part-time role serves as the first point of contact for candidates, managing front desk operations and supporting the hiring process through various administrative tasks.

Health CareHospitalHospitality

Diversity & Inclusion

Responsibilities

Greets and directs visitors at the Talent Center front desk. Answers phone calls and directs calls where needed. Returns calls when left on the TA voicemail

Creates a welcoming environment for candidates attending their onboarding appointment

Gathers appropriate documentation from candidate during onboarding appointment and uploads into application tracking system

Prepares onboarding packets prior to appointments and maintains the schedule

Collaborates with Employee Health department to ensure best candidate experience during onboarding appointment

Fosters open communication with the recruiters, coordinators and specialists regarding candidates for onboarding

Prepares and issues offer letters along with new hire paperwork

Assists candidates with completing electronic onboarding paperwork as needed

Updates the applicant tracking database daily regarding appointments and the applicant's progress through the onboarding process

Tracks monthly CNA, LPN, and RN license renewals and assists HR Shared Services Manager with completion of renewal forms

Assists HR Shared Services manager with reimbursements

Orders department supplies and submits purchase orders for approval

Distributes departmental mail and other correspondence

Directs employee inquiries to appropriate human resource staff that may not be answered at the front desk

Maintains a friendly and inviting front desk with exceptional customer service

Has a basic understanding of all human resource tasks

Audits HR files and data for accuracy, integrity, and compliance at all sites. Ensures information collected is complete, accurate and filed in compliance with employment policies as well as federal, state and regulatory agency requirements

Performs clerical tasks such as filing, mass mailings, year-end archiving etc., as needed

Participates in job fairs and recruiting events as requested

Maintains confidentiality of employee and applicant information

Keeps current knowledge of applicable labor and employment laws. Ensures corporate policy/procedure and third party agency regulations are adhered to

Maintains knowledge of all union contracts

Qualification

Applicant Tracking SystemsCustomer ServiceMicrosoft Office SuiteOrganizational SkillsConfidentialityBasic HR PracticesInterpersonal SkillsCommunication SkillsTeam Collaboration

Required

High School Diploma required

1-2 years of experience in an administrative, customer service or HR Support role

Strong interpersonal and communication skills with a customer-focused approach

Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with applicant tracking systems

Excellent organizational skills with attention to detail and ability to manage multiple priorities

Ability to handle sensitive and confidential information with discretion

Professional, friendly demeanor with the ability to work collaboratively in a team environment

An equivalent combination of education and experience that provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements