Heritage Auctions · 1 month ago
Pop Culture Department Assistant
Beverly Hills, CA
Full-time
Onsite
Mid Level
$30/hr - $35/hr
3+ years expHeritage Auctions is one of the nation’s fastest-growing auction houses, focusing on treasured collectibles. The Department Assistant supports the Pop Culture Division by providing administrative and operational support to the Consignment Director, ensuring the seamless execution of auctions and marketing initiatives.
Auctions
Responsibilities
Provide administrative support to the Consignment Director, including managing business travel, accommodation, expense reports, and maintaining an organized workflow
Manage the Consignment Director’s calendar, schedule client meetings, coordinate travel as needed and proactively prevent scheduling conflicts
Monitor existing and outstanding tasks and proactively remind the Consignment Director of priorities, upcoming deadlines, and necessary follow-up actions
Serve as a reliable point of contact for internal teams and clients when the Consignment Director is unavailable
Assist the Consignment Director with all incoming consignments, including preparing paperwork, communicating with clients, organizing property intake, and resolving client-related issues
Oversee the movement of property between locations and clients, ensuring timely coordination, tracking, and communication across teams
Accompany the Consignment Director on client visits, providing support with paperwork, consignment discussions, and onsite pickups
Keep the Consignment Director on task with catalog production timelines by coordinating with catalogers, photographers, designers, and other departments to ensure deadlines are met and information is routed appropriately
Collaborate with the Marketing team to execute email campaigns, press releases, catalog promotions, and creative outreach strategies aimed at expanding the client base. Assist in promoting consignment travel and auction events across various channels
Support outreach to pop culture vendors and business partners. Assist in planning and coordinating auction previews and client events
Analyze auction reports to identify key buyers, new clients, and potential sellers, and conduct targeted pre- and post-auction outreach to maximize engagement
Support the Pop Culture Department’s social media presence by creating and posting content, responding to inquiries, and promoting department activities
Coordinate with internal teams regarding consignment details, deadlines, catalog needs, and follow-up actions
Be willing to take on additional projects and responsibilities to support the success and growth of the Pop Culture Department
Be willing to travel as needed
Qualification
Required
3+ years of administrative, executive assistant, or coordinator experience
Highly proactive, resourceful, and detail-oriented, able to anticipate needs before they arise
Exceptional verbal and written communication skills
Strong multitasking ability; thrives in a fast-paced, dynamic environment
Excellent organizational skills with an unwavering focus on accuracy
Tech-savvy with strong proficiency in project tracking tools
Strong follow-through and ability to independently manage shifting priorities
Positive attitude and willingness to learn
Comfortable working both independently and as part of a team
Must be able to occasionally lift up to 50 pounds for property handling
Proficiency in Microsoft Office: Word: document formatting, templates, and mail merge; Excel: spreadsheets, formulas, and data reporting; Outlook: calendar management, task coordination, and handling high-volume correspondence
Preferred
Auction house, gallery, entertainment, or luxury industry experience is a strong plus
Benefits
Medical, Dental, Vision coverage
Paid time off
401k savings plans
Company
Heritage Auctions
Heritage Auctions is the collectibles auctioneer and auction house.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
James Halperin
Co-Founder & Co-Chairman
Recent News
2025-11-08
Company data provided by crunchbase