KLS Martin Group · 3 hours ago
Executive Administrative Assistant (33734)
Jacksonville, FL
Full-time
Onsite
Senior Level
5+ years expKLS Martin Group is seeking an Executive Administrative Assistant to provide high-level confidential organizational support to the CFO. This role involves managing special projects, optimizing the CFO's time and priorities, and ensuring effective communication with stakeholders.
Information TechnologyMedical
Responsibilities
Strategic Support: you will play a crucial role in ensuring the seamless execution of the CFO’s vision and priorities. This is a high-impact role that goes beyond traditional administrative duties, serving as a trusted partner in driving key initiatives forward and gaining exposure to high-impact decision-making processes Act as an extension of the CFO, handling complex, high-priority projects and ensuring timely completion of tasks. Collaborate closely with the CFO to align daily operations with broader business strategies
Project Management: Lead and manage special projects from initiation to completion, coordinating with cross-functional teams, tracking milestones, and delivering results on time and within scope
Task and Priority Management: Proactively follow up on key initiatives and tasks assigned by the CFO, ensuring accountability and progress. Manage calendars, agendas, and task lists to optimize the CFO’s time and priorities
Operational Efficiency: Assist in the creation and implementation of processes that streamline workflows, improve productivity, and enhance communication across departments under the CFO’s purview
Stakeholder Engagement: Interface with internal and external stakeholders on behalf of the CFO, ensuring clear communication, strong relationships, and alignment on key priorities
Communication & Coordination: Draft communications, reports, and presentations for the CFO, ensuring clarity, consistency, and alignment with strategic goals. Attend high-level meetings, take notes, and drive follow-up actions
Executive Liaison: Serve as a trusted liaison between the CFO and directors, managers, and external partners, ensuring critical information flows seamlessly and is acted on promptly
Problem Solving & Initiative: Identify issues and challenges proactively, offering solutions and driving continuous improvement in the CFO’s office and related processes
Qualification
Required
Bachelor's degree in Business, Finance, or a related field
5+ years of experience in a high-level support role, preferably partnering with senior executives in a strategic capacity
Advanced level knowledge of Microsoft 365 software applications suite
A visionary mindset focused on process improvement, efficiency, and leveraging technology to automate manual tasks
Excellent analytical, problem-solving, and critical-thinking skills to identify opportunities and provide innovative solutions
Effective communication and interpersonal skills to collaborate effectively with cross-functional teams and stakeholders
Ability to inspire and motivate others, fostering a positive work environment that encourages growth, creativity, and continuous learning
High level of discretion, integrity, and professionalism in handling confidential information
Ability to follow through on issues, make informed decisions that comply with policies and procedures, complete tasks and problem-solve
Proactive, self-driven, and resourceful with a strong sense of ownership and accountability
Preferred
Proficient use of SAP financial system preferred
Company
KLS Martin Group
KLS Martin Group is a globally leading supplier of medical technology solutions for almost all surgical fields.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
2025-08-06
Company data provided by crunchbase