Naples Beach Club, a Four Seasons Resort · 1 day ago
Administrative Assistant, Golf Maintenance
Naples, FL
Full-time
Onsite
New Grad, Entry LevelFour Seasons is a luxury hospitality company that values exceptional guest experiences and a strong employee culture. The Golf Maintenance Administrative Assistant role supports the Golf Course Maintenance Department by managing daily operations, scheduling, and communication to ensure a seamless guest experience and maintain exceptional golf course conditions.
Hospitality
No H1B
Responsibilities
Assist with daily administrative operations including scheduling, payroll submissions, and attendance tracking for the maintenance team
Organize and maintain departmental records, including equipment logs, chemical inventories, safety documents, and work orders
Support purchasing activities by preparing requisitions, tracking deliveries, and monitoring inventory of supplies and materials
Coordinate communication between Golf Maintenance, Golf Operations, Landscaping, and other departments
Prepare daily work boards, crew assignments, and project update documents as directed by leadership
Assist with onboarding tasks for new hires, including paperwork, uniform issuance, and orientation scheduling
Help maintain compliance with safety protocols and environmental regulations through updated documentation and reporting
Answer calls, emails, and internal requests with professionalism and timely follow-up
Assist with budget tracking, invoice processing, and vendor communication
Support special projects, tournaments, and events by coordinating logistics and preparing materials
Qualification
Required
Previous administrative, clerical, or office support experience preferred; experience in golf, landscaping, or maintenance environments a plus
Strong organizational and time management skills with a keen attention to detail
Excellent communication skills and a friendly, professional demeanor
Computer proficiency; experience with Microsoft Office, scheduling tools, or maintenance software is beneficial
Ability to multitask and work efficiently in a busy, fast-paced environment
Comfort working around outdoor maintenance teams, equipment, and varying schedules
Flexibility to work early mornings, weekends, holidays, or special events as needed
Must be able to communicate effectively in Spanish
US work authorization is required
Benefits
Comprehensive benefits package including Medical, Dental, Vision, and retirement plan with employer matching.
Paid time off beginning on your first day.
An opportunity to work with a skilled, supportive, and inclusive team.
Training and development programs to advance your technical and leadership skills.
Employee wellness, safety, and mental-health initiatives.
Commitment to diversity, equity, and inclusion in the workplace.
Complimentary employee meals and onsite beverages.
Tuition and certification reimbursement for approved training.
Company
Naples Beach Club, a Four Seasons Resort
A rare gem on Florida’s Gulf Coast of Southwest Florida, Naples Beach Club, a Four Seasons Resort, is an exclusive collection of 156 luxurious beachfront private residences and a 220-room hotel all within a 125-acre walkable coastal village in the heart of Old Naples.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase