The Salvation Army USA Eastern Territory · 1 month ago
Office Assistance (Full-Time) DDS Dept
Bronx County, NY
Full-time
Onsite
Entry Level
2+ years expThe Salvation Army USA Eastern Territory is seeking an Office Assistance to support the DDS Department. This role involves answering phones, preparing reports, managing office supplies, and maintaining accurate records while ensuring compliance with agency regulations.
Non-profit Organization Management
Responsibilities
Answers phones and take messages
Types and prepares reports, meeting minutes and plans requested by the Operational Manager and/or Director of DDS
Performs typing and clerical needs for the DDS Department
Completes research for necessary information needed for the programs
Monitors office supplies and equipment and orders supplies as needed
Maintains accurate ledgers according to agency regulations on expenses and contributions submitted from the programs
Check all submitted documents and requests for accuracy and requirements prior to submitting them to Social Services Administration for approval
Submits program requests for approval to Social Services Administration
Communicates to program staff when inaccuracies have been identified and monitors resubmission of such requests
Keeps records of all documents processed through the DDS Department
Submits all financial and statistical reports as requested by the Operational Manager
Attends all meetings relevant to fiscal matters as assigned by the Operational Manager and/or Director of DDS
Performs clerical functions for multiple programs, including data entry, filling, and distributing mail
Handles billing matters by processing check requests, interacts with vendors, and maintains petty cash
Establishes, maintains files, records according to agency regulations which include staff time sheets
Manage office petty cash and submit receipt weekly
Work with external vendors to obtain outstanding invoices
Supervise and train volunteers to ensure compliance with agency standards
Contact vendors for pricing and prepare appropriate requests for payment as needed
Set up prospective candidate(S) for interviews for all senior staff openings
Complete weekly meeting with the Operational Manager for update on department
Gathers employee time sheets weekly, secures department head approval and remits to payroll
Attends meetings, Seminars and job fairs as assigned by the Operational Manager and/or Director of DDS
Sweeps and mops to maintain a neat and organized environment in the DDS office
Request follows up and submit with all programs and Maintenance Supervisor on their credit card receipts related to the DDS program
Keep record of supplies within the DDS offices and report all deficiencies
The essential functions for the job include, but are not limited to, the duties in the job description
Awareness of and sensitivity to cultural and socioeconomic characteristics of persons and population served
Qualification
Required
Minimum Associate Degree, with 2 years of business/administrative training or experience
Computer literate with knowledge of MS Word, Excel, PowerPoint, & Outlook
Accurate typing skills (Min. 40wpm)
Have a pleasant telephone manner and attention to detail
The ability to work in a fast-paced environment while maintaining a positive demeanor
Excellent organizational, time management, and interpersonal skills
Must have people skills with experience working in customer service
Has respect and consideration for the individuals being served
Preferred
Bilingual preferred
Company
The Salvation Army USA Eastern Territory
Every year, The Salvation Army helps more than 27 million people in nearly every ZIP code in America overcome poverty, addiction, and economic hardships through a wide range of social services.
1001-5000 employees
H1B Sponsorship
The Salvation Army USA Eastern Territory has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (2)
2024 (1)
2023 (1)
2022 (3)
2020 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase