ZO Skin Health, Inc. · 8 hours ago
Administrative Assistant
Irvine, CA
Full-time
Onsite
Entry Level
1+ years expZO Skin Health, Inc. is seeking an Administrative Assistant to provide high-level administrative and operational support to the Chief Marketing Officer and Chief Sales Officer. The role requires a highly organized individual who can manage complex calendars, coordinate meetings, and handle sensitive information with discretion.
Health CareMedicalPersonal Health
Responsibilities
Manage complex calendars for the CMO and CSO, including internal meetings, external engagements, global time zones, and travel coordination
Serve as a point of contact for administrative communications, prioritizing emails, meeting requests, and inquiries
Prepare leaders for meetings by compiling agendas, briefing materials, presentations, and follow-up action items
Coordinate travel arrangements, itineraries, and expense reporting
Schedule and support leadership meetings, sales leadership calls, marketing strategy sessions, and cross-functional meetings
Prepare meeting agendas, capture meeting notes, and track action items to completion
Assist with drafting emails, internal communications, and presentation materials as needed
Act as a liaison between Marketing, Sales, Executive Leadership, and cross-functional teams (Finance, HR, Operations, Global Partners)
Maintain organized files, presentations, contracts, and confidential documents
Assist with purchase orders, vendor coordination, invoice tracking, and departmental expenses
Support planning and execution of meetings, trade shows, leadership offsites, and key events
Track deadlines, milestones, and deliverables for Marketing and Sales leadership initiatives
Handle sensitive and confidential information with discretion and professionalism
Represent Marketing and Sales leadership with a high level of professionalism internally and externally
Identify opportunities to improve administrative workflows and communication processes
Anticipate needs and proactively address administrative issues
Qualification
Required
1–3+ years of experience in an administrative assistant role, preferably supporting senior leadership
Experience supporting multiple leaders with competing priorities
Strong organizational, time-management, and prioritization skills
Excellent written and verbal communication skills
High level of professionalism and discretion
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, SharePoint)
Company
ZO Skin Health, Inc.
ZO Skin Health, Inc.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$6.31M2020-10-05Acquired
2015-02-19Series Unknown· $6.31M
Leadership Team
Justin Skala
Chief Executive Officer
Recent News
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