Getty · 18 hours ago
Administrative Coordinator
Los Angeles, CA
Full-time
Onsite
Mid, Senior Level
$31/hr - $40/hr
4+ years expGetty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities they serve. The Senior Administrative Coordinator will provide top-notch support to the Associate Director of Collections & Discovery, managing calendars, coordinating events, and assisting with various administrative tasks related to the African American Art History Initiative.
Museums & Institutions
Responsibilities
Organizes and oversees the workflow within the supervisor's office and, where applicable, the administrative department
Manages the calendar for the Associate Director of Collections & Discovery, exercising discretion in accepting or declining commitments on their behalf
Assists in managing the Associate Director's email correspondence with a high level of confidentiality
Prepares travel authorizations and expense reports utilizing PeopleSoft Financials
Coordinates departmental and program meetings, special events, conferences, seminars, workshops, as well as logistical arrangements related to security and parking
Supports the Associate Director of Collections & Discovery with tours and visits, and aids in the preparation for various events
Collects and evaluates data for events, producing project reports, and advising on the most effective content and format for displaying findings
Composes and generates a range of business correspondence involving senior officials both within and outside the organization
Drafts agreements and administers contracts with partners, vendors, and external institutions, including letters of agreement and letters of invitation
Arranges for necessary services, including site selection, facilities management, catering, and other related logistics with external vendors
Communicates effectively with key personnel, as well as scholars, interns, and research assistants, to facilitate special collections presentations and events
Coordinates and maintains the calendar of events, meetings, and obligations for the AAAHI Chair
Organizes and prepares meeting materials, including presentations and agendas, and provides notetaking services for the AAAHI Advisory Committee
Makes travel arrangements for the Associate Director of Collections & Discovery, senior division staff members, and the AAAHI Advisory Committee
Assists the AAAHI project as the primary lead for submitting requisitions, processing invoices, and managing purchase orders on behalf of the AAAHI project
Qualification
Required
High school diploma/GED; Bachelor's degree
Minimum 4-6 years related experience
Advanced computer skills and demonstrated experience with Microsoft Office, PeopleSoft Financials, Google Suite, and Zoom
Excellent organizational skills and attention to detail
Proven ability to successfully execute and finalize projects independently and under direct oversight, as well as collaboratively with colleagues
Demonstrated proficiency in maintaining professional and collegial communication with staff, partners, and visitors
Capable of effectively prioritizing tasks, multitasking, and delegating responsibilities to team members
Preferred
Proficiency in reading or conversing in one or more foreign languages
Benefits
Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
403(b) Employee Investment retirement plan – with up to 5% Getty Match
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
Educational Assistance and professional development
Paid Vacation, Sick and Personal Days
12 Paid Holidays
Many positions have bi-weekly Off-Fridays
On-Site Fitness Center at Getty Center
Community service opportunities
Company
Getty
The J. Paul Getty Trust is a cultural and philanthropic institution which promotes critical thinking.
1001-5000 employees
H1B Sponsorship
Getty has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (15)
2023 (3)
2022 (5)
2021 (4)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
David Newbury
Senior Director, Public Technologies
Recent News
2025-06-24
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