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Foster Garvey PC · 16 hours ago

Legal Practice Assistant - Float

Portland, OR

Full-time

Onsite

Mid, Senior Level

$75K/yr - $90K/yr

5+ years exp

Foster Garvey PC, one of the Pacific Northwest’s leading law firms, is looking for a Legal Practice Assistant Float to join the Portland office. This role provides legal assistant support to assigned attorneys in various practice groups and ensures the timely production and delivery of legal documents.

AdviceConsultingLegal

H1B Sponsor Likely

Hiring Manager

Liz Mendez, MSW, SHRM-CP

Responsibilities

Format, draft, edit, and proofread documents, reports, pleadings, filings, and all correspondence, from draft to client- or court-ready final

Review Portland Office Scheduling Calendar daily

Coordinate document production to the court

Consistently meet deadlines by effectively coordinating legal work through word processing, editing, communications, and messenger services for the prompt production and accurate delivery of documents

Coordinate and supervise large mailings or deliveries to meet important deadlines and requirements, including filings with states and federal courts and governmental agencies

Depending on the practice area, may manage docketing calendar and ensure adherence to deadlines

Handle incoming and outgoing mail, facsimiles, and date stamps, and distribute promptly upon receipt throughout the day

If requested, edit attorney time records through established firm systems ensuring accuracy of input

Support the billing process by reviewing WIPS and final statements, and flagging and working with the attorneys and Accounting to ensure resolution of any inaccuracies

Assist attorneys with management of their calendars, including proactive coordination with the attorney in advance of commitments and deadlines by using automated calendar management tools Provide prompt communication to attorneys and clients regarding any scheduling conflicts

Plan and coordinate travel arrangements

Assist with coordination of large internal and external meetings, conferences, and events

Develop an understanding of the firm’s practice groups

Maintain filing, both electronic and paper, according to firm standards

Participate in maintaining the firm’s CRM data in Interaction

Prepare credit card vouchers, check requests, and other important accounting forms

Back-up receptionist duties, including answering and directing incoming calls, and forwarding messages; greeting, assisting and/or directing visitors when needed; conference room set-up; and clean-up when available

Other duties or projects as assigned

Qualification

Oregon court rulesE-filing proceduresMicrosoft OfficeDocument management systemsCustomer serviceLegal terminologyLitigation experienceResearch skillsTimekeeping systemsCommunication skillsTeam collaboration

Required

In-depth current knowledge of Oregon state and federal court rules and e-filing procedures

Proficiency/experience using various technology programs including: Microsoft Office, Outlook, Docusign, Adobe Acrobat

Electronic timekeeping and billing systems

Remote access tunnels and ShareFile

Document management systems, such as iManage and NetDocuments

Client Management Systems (Interaction), Zoom, or MS Teams

Research tools (Pacer, SimpliFile, Internet search engines)

Expense management software such as Chrome River or Concur

Ability to conduct basic research using both standard and electronic methods

Provide excellent customer service to both internal and external clients

Familiarity with court and procedural rules in area(s) in which attorneys practice

Familiarity with legal terminology

High school diploma required

5+ years of litigation legal assistant experience in a law firm required; experience in other areas of law a plus

Notary certification or willingness to obtain certification required

Preferred

Associate's or Bachelor's degree preferred

Benefits

Medical, dental, and vision insurance

401(k) retirement plan, match, and profit-sharing

Commuter allowance

Paid time off plus paid holidays throughout the calendar year

Disability and life insurance

Parental leave

Community service leave

Annual discretionary bonus, and more

Company

Foster Garvey PC

Foster Garvey PC is a full-service law firm serving several of the most influential and innovative companies and governments in the country.

Founded in 2019

Seattle, Washington, USA

201-500 employees

https://www.foster.com/

H1B Sponsorship

Foster Garvey PC has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2025 (1)

2022 (1)