Apply on Employer Site

Quanta Infrastructure Solutions Group · 1 day ago

Document Controls Specialist

Adelanto, CA

Contract

Onsite

Mid Level

$35/hr - $50/hr

4+ years exp

Quanta Infrastructure Solutions Group is focused on delivering collaborative solutions for energy infrastructure needs. The Document Controls Specialist is responsible for managing project documentation, ensuring compliance with regulatory standards, and supporting project teams with document control procedures and systems.

ConstructionEnergyFacilities Support ServicesInfrastructure

Responsibilities

Setup and maintain the Procore document management Systems and tools

Review and distribute project documents

Prepare/receive Project Document Submittals

Provide RFI and Submittal Status Reports to the Project Team for Review and Action

Support the Review and Response to client Comments

Provide ProCore and document control support to the Site Team as required

Manage and maintain all project documents in both electronic and hard copy formats, as required by the project

Collaborate in the development, implementation, and maintenance of document control procedures, ensuring compliance with company and regulatory standards

Oversee the project closeout process, ensuring all documentation is complete and accurate

Collaborate with various departments to ensure document control needs are met

Utilize project management software for document management and project tracking, with Procore preferred

Ensure proper document distribution via workflow within predefined Key Performance Indicators (KPIs)

Ensure all documents meet regulatory compliance standards

Conduct audits of documentation processes, and prepare compliance reports as needed

Proactively identify and resolve issues related to compliance and accuracy

Distribute documents to appropriate stakeholders

Performs any other duties assigned

Adheres to internal standards, policies, and procedures

Lead initiatives to improve document control practices and policies, staying current on best practices and evolving industry standards

Performs any other duties assigned

Adheres to internal standards, policies, and procedures

Qualification

ProcoreDocument Management SystemsConstruction Document ControlMicrosoft Office SuiteOrganizational SkillsAttention to DetailWritten CommunicationVerbal CommunicationCollaboration Skills

Required

4+ years of experience in construction or engineering document control

Proficiency with Procore or similar document management systems

Strong skills in Microsoft Office Suite (Excel, Word, Adobe Acrobat)

Strong organizational skills, attention to detail, and ability to work collaboratively within a project team

Excellent written and verbal communication skills

Must be capable of performing physical activities such as lifting to 20 pounds at times, bending, standing, walking, lifting, stretching, climbing, and crawling in both on-site and office environments

Must be able to work in varying environmental conditions and uneven terrain